This program allows you to calculate a work schedule for 12 months, including a production calendar for any year (from 1950 to 2050). To calculate the schedule, you can set any operating mode - normal working hours, a day after three, two days after two, etc.
The program "Calculation of work schedules" works well in Excel 2003 SP3 and MS Excel 2003 SP2. The project has not been tested in other versions of MS Excel. Theoretically it should work.
Download file in Excel format Calculation of work schedules
- Calculation of work schedules (XLS 257.512 Kb)
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Now your work schedule is always at hand.
Introduction:
One of the main problems of everyone who works on a shift schedule is to obtain and have at hand a list of shifts. An application called " Shift calendar"was created just so that you can always have at hand a shift schedule not only for yourself, but also for three more people, while all the information is displayed in a convenient form.
Functional:
Immediately after launch, a calendar appears in front of you and your first action will be to click on the Menu button and select Help. In the window that opens, read very carefully about the basics of using the application. After that, first of all, press the menu button and select Days. In it you can create templates for your working days, choosing not only the appropriate name, but also the beginning of the end of the work shift and the color in which the day will be displayed on the calendar. In total, you can create 30 templates, which is enough to fill your mind. After creating the templates, you need to create the graphics. To do this, press the Menu button and select Charts. Then set the date for the first day, then select the type of day you want to create from the drop-down menu and click on the New button. If you want to change a day that has already been created, select the desired template from the drop-down menu, then click on the day you want to change and click the Edit button. After creating a schedule, it will automatically be superimposed on the calendar.
Results:
In the settings, you can enable additional schedules, as well as set an alarm clock, if necessary. Let's summarize: " Shift calendar" is a very convenient and easy-to-use application that will allow you to create a schedule once and use it constantly. Enjoy using it!
The scope of activity of some institutions has features in which it is possible to ensure the smooth operation of the enterprise only by establishing a shift schedule.
The use of this mode will improve the efficiency of operation of technical equipment and ensure uninterrupted operation of the company.
How should staff salaries be calculated?
The shift work schedule is implementation professional activity 2 or more shifts. The definition of this concept is present in Article 103 of the Labor Code of the Russian Federation.
In accordance with the information specified in the regulatory act, this technology is used in cases where the general the working hours exceed the norm.
Features of the labor process and wage calculation technology must be reflected in the collective and labor agreement.
The shift schedule can be of several types:
- day and night shifts. After working at night, the employee is given a day to rest and 1 more day off;
- a shift consisting of 2 working days (two after two). The duration of each of them is 11 hours. Night work is not provided;
- three days later. During the day, the employee performs his job responsibilities. At the end of 24 working hours, he is given a day off, which lasts 3 days.
The first type is most often used in organizations whose work does not involve production stops. These include various factories, factories and other enterprises of a similar type.
The second type of shift schedule is used in cases where there is no need to work at night. At the same time, it must be ensured that there is no break in work shifts.
Dispatchers, salespeople, administrators, etc. often work according to this schedule. Throughout the day, mainly employees of security companies and the Ministry of Emergency Situations work.
How to calculate salary?
When calculating wages for employees working in shifts, rules are applied that are unusual for a 5-day work week.
IN in this case Saturday and Sunday can be considered both weekends and working days.
With the replacement method total number hours worked may be greater than the maximum allowed.
In this situation, planned overtime arises, for which it is necessary to calculate the salary at an increased rate.
It is important to consider - when using number of hours worked overtime, should not exceed 120. This rule is regulated by Article 120 of the Labor Code of the Russian Federation.
To avoid misunderstandings and irregularities in salary calculations at the end of the accounting period established by the company the following indicators need to be checked:
- the number of hours actually worked in accordance with the work schedule;
- number of working hours in the accounting period.
If, based on the results of calculations, the first indicator turns out to be higher than the second, the employer is obliged to recalculate, during which the employee must be paid for overtime work.
Example when working in two-by-two shifts
You can finally understand the technology of calculating wages during a shift schedule by considering an example.
Initial data:
The dispatcher of the Quadra company works on a shift schedule - 2/2 (two after two). Each working day has 11 working hours. Hourly rate - 250 rub. A month is used as an accounting period for calculating wages.
According to the schedule, the employee worked 165 hours during the month.
Calculation:
Salary at the tariff rate = 165 x 150 = 24,000.
At the same time there was processing, the duration of which was 5 hours. To calculate the number of working days in a month, you need to do the following:
Shifts worked = 165 / 11 = 15.
The resulting indicator is less than 2, therefore, overtime is paid at 1.5 times the rate.
Payment for processing = 250 x 5 x (1.5 - 1) = 625.
Final salary amount = 24,000 + 625 = 24,625 rubles.
How are weekends and holidays paid?
If an employee’s shift falls on a non-working holiday, payment for such time is carried out using the procedure established by the current legislation of the Russian Federation.
Tariff rate for wages must be increased at least 2 times.
This norm is regulated by Article 112 of the Labor Code of the Russian Federation.
If an employee works on Saturday or Sunday according to the shift schedule, Salary calculation for these days occurs in a standard way.
An employee shift schedule helps organize the work process during shift work. But you need to know how to calculate it correctly so that it does not cause confusion.
Shift work is often used in organizations with a continuous production process. Also, 24-hour activities are carried out by some service enterprises.
In any case, to organize the work of employees, it is necessary to draw up a work schedule. At the same time, it is important to calculate it correctly so that there is no confusion during the work process.
Basic moments
First of all, the need for a shift schedule is required for the proper organization of the work and rest schedule of each employee.
Using it, you can visually systematize all shift data. Any organization with a shift work schedule has its own individual schedule.
In this case, the direction of the enterprise’s activity and the type of products produced do not matter. However, some standard requirements apply to any schedule.
Definition
The work schedule is a separate document or an appendix to the collective agreement.
For correct drafting The work schedule should take into account the duration of the labor process.
For example, if the activity occurs in only one shift, then the schedule approaches an eight-hour workday with an hour-long lunch break. The specifics of the work, its features and nuances should be taken into account.
Every aspect must be carefully analyzed. The shift schedule must comply not only with the needs of the enterprise, but also with legal regulations.
Purpose of the document
The purpose of any work schedule is to regulate the activities of the entire team. A correctly drawn up schedule reflects the specifics of labor and the requirements of the Labor Code of the Russian Federation.
The schedule determines the number of working days, weekends and lunch breaks. If necessary, changes to the schedule are allowed.
The frequency of changes is determined by management, but the schedule can be changed no more than once a month. Several options are used to correctly draw up a schedule.
Each of them has both advantages and disadvantages. The choice of the most suitable work schedule is the direct prerogative of management.
There are such types of shift schedules as:
| Shift work | It is considered most suitable for organizations with a 24-hour work schedule. In this case, employees are expected to work in shifts. This helps ensure continuity of the production process |
| Flexitime | Suitable for use by enterprises in which employees often have to work on weekends and travel to. With such a schedule, employees independently decide when it is most convenient for them to work and in what mode |
| Weekly chart | At the same time, employees must work a strictly defined number of hours per week; employees individually agree with management on the work schedule |
Current standards
In order for the organization’s activities to be carried out continuously, it is necessary to draw up a shift schedule. But it is necessary to take into account the norms of the Labor Code.
It is required to correctly determine the duration of working hours for each employee. You will also need to calculate required amount employees for each shift.
The shift schedule is developed in accordance with the provisions of Article 103 of the Labor Code of the Russian Federation. The employee is immediately introduced to the existing schedule.
The condition for shift work is prescribed in the internal regulations of the organization. This condition is included as a separate clause in the employment contract.
The manager has the right to change the schedule at any time. Moreover, each employee must be notified of upcoming changes at least a month in advance.
When drawing up a work schedule, you need to take into account some legal requirements:
| If the employee's working day is twelve hours | Then the total amount of working time per week cannot exceed forty hours. According to the employer, the employer is free to use any schedule, provided that work activity alternates with rest. The duration must be at least forty-two hours per week |
| Based on the length of the night shift | Should be an hour shorter than the daytime. If this hour is used for work, then it must be paid at double the rate. Night hours must also be paid twenty percent higher than the daytime hourly rate. |
| Length of shift before a public holiday | Must be reduced by an hour, which requires . If reduction is not possible, the hour worked will be paid twice |
| In accordance with Article 103 of the Labor Code, it is impossible | For the same employee to work two shifts in a row without proper rest. So if the length of the shift is twenty-four hours, then the next day should be a day off |
| With an eight or twelve hour work day | It is possible to extend the duration of a shift only in exceptional cases. For example, a technical accident occurred at the enterprise, there is no one to replace the employee, etc. |
| With a three-shift work schedule | Required to alternate shifts every week |
The procedure for creating a working schedule for employees
You can create a work schedule manually or using special software.
If the organization has a small staff, then you can draw up a schedule on a regular piece of paper using simple mathematical calculations.
If all employees come to work every day and work time always the same, then you can do without a shift schedule altogether.
If an organization has a working day of more than eight hours, then it is more advisable to use a sliding schedule with “floating” rest days. The most popular schemes are 2/2 or 3/3.
In some cases, option 7/7 is used, but this mode used very rarely. It is believed that already on the fifth day, an employee’s productivity drops significantly due to the accumulation of fatigue.
In order for the above schemes to be successfully applied, the number of employees must be even. In 24-hour establishments, a shift schedule is used.
| 2 day shifts | 2 days off – 2 night shifts – 2 days off |
| 1 day shift | 1 night shift – 2 days off |
The first option is more convenient because it allows the employee to fully relax. The second method allows you to rest only on the second day; the first day is spent sleeping.
But such a schematic approach is suitable if the majority of the staff are working students. How to correctly draw up a monthly work schedule in a large organization?
If the number of staff allows you to divide it into seven teams, you can use the 5/2 schedule. The work process looks like this:
| 2 night shifts | from 21.00 to 8.00 |
| 1 evening shift | from 18.00 to 22.00 |
| 1 day shift | from 16.00 to 22.00 |
| 1 morning shift | from 8.00 to 16.00 |
With this schedule, each employee works forty hours a week. At the same time, during the night period there are two shifts at the same time. You can use the work schedule every other day.
If the number of employees allows, you can organize work in three days. As a rule, such schemes are used in security companies.
But at the same time, we should not forget about the hours of rest required by law during a shift. This means that at least one “extra” employee must be on shift.
Required data
When drawing up a work schedule, you should consider how many hours each employee works and the total length of the working day.
It is necessary to take into account the specifics of the organization’s activities and structure working day. Each factor should be considered individually in order to maximize its importance when creating a schedule.
If an employee is hired on a shift basis, then all the nuances of the work process should be immediately discussed.
A correctly drawn up work schedule must comply with the conditions specified in or annex to it.
In general, to create a schedule you will need:
- organization documents;
- acting ;
- applied production calendar;
- calculator;
- Labor Code;
- form .
Who should compile
Drawing up a work schedule in an organization is the responsibility of labor specialists. The management of the enterprise should also be directly involved in the process.
You need to understand that a well-drawn schedule will help you outline the rhythm and style of production activities for several years in advance.
After the schedule is drawn up by an employee of the HR department or another responsible employee, its certification is required.
The manager must familiarize himself with the schedule and then certify it with his signature. In this case, the position of the manager and his personal data are indicated.
Approval of work schedule is a responsibility general director organizations. He is obliged to endorse the schedule. The resolution must contain the name of the position, personal data, date, signature.
You need to draw up a work schedule in advance. According to the law, each employee must familiarize himself with the schedule one month before it comes into force.
If a shift schedule is introduced in an organization for the first time, then employees should be familiarized with the schedule two months before the start of its use.
Sample document
There is no standard template for drawing up a work schedule. Consequently, organizations, when planning an operating mode, can develop a sign, template or other acceptable form on their own.
But it must certainly contain the following required details:
- full and abbreviated names of the organization, corresponding constituent documents or full name individual entrepreneur - indicated in the upper left corner, all other information is indicated below;
- Title of the document;
- validity;
- name of the structural unit for which the schedule was developed.
After completing the document header, you can start creating a table:
| Draw a table | The serial number is written in the first column, the employee’s personal data and position are written in the second, and the employee’s personnel number is written in the third. |
| Schedule the month by numbers | By allocating a separate column for each working day |
| Make a separate column for reference | After approval of the schedule, workers must sign and date |
| Determine the required number of shifts | Necessary for process continuity, and the duration of each shift |
| Calculate the number of employees | Every shift |
| Schedule working days for all employees | To do this, it is first advisable to assign a symbol to each shift |
Programs specially designed for this greatly facilitate the process of compiling.
For example, using a program based on Microsoft Excel, you can create a schedule for the year ahead, as well as a production calendar for any year. To create a schedule, you can set any work scheme.
FAQ
When drawing up a work schedule, especially if this is done for the first time, many questions often arise.
This is probably why it is worth noting points that require special attention:
- compliance with labor laws;
- specifics of activity;
- individual approach to employees;
- peak moments of working hours when a break is most appropriate;
- the organization’s operating hours, since working days may also include holidays;
- eliminating processing, which will save on labor costs;
- choosing the most appropriate schedule;
- taking into account the opinions of the employees themselves.
How to create a work schedule for 5 people
In most cases, when working in shift mode, it is recommended to have an even number of workers. But what if a small organization employs five people?
After all, it is important that each employee works the same amount of time. As an example, we can consider a situation where an enterprise employs five people.
The working week consists of six days. Sunday is a common day off for everyone. Each employee is assigned an individual serial number, from 1 to 5.
The workflow will look like this:
| Monday | 1,3,5 |
| Tuesday | 1,2,3,4,5 |
| Wednesday | 1,2,3,4 |
| Thursday | 1,2,3,4,5 |
| Friday | 1,2,3,4,5 |
| Saturday | 2,4,5 |
With this approach, each employee will work five days per week.
If in three days
To draw up a work schedule every three days, you should initially determine the norms of working hours using the production calendar.
In this case, it is necessary to exclude from the calculation the annual salary due to employees.
| Calculate the number of hours per year | For which the work schedule is drawn up. Why is a forty-hour period taken into account? work week. The number of weeks in a year is determined and multiplied by forty |
| Determine the duration of vacation | Each employee's hours. Forty must be multiplied by the number of weeks in twenty-eight days. That's one hundred and sixty hours |
| Subtract the amount of vacation from the number of annual hours | Divide the result by twenty-four (hours in a day). Get the number of working days per year |
| Divide the number of calendar days in the accounting year by the number of working days | The result will show the required number of employees for the one-day/three-day mode |
- draw a graph;
- enter serial numbers, personal data and write down the dates of the month;
- determine the dates of return to work for each employee, observing the sequence of days off;
- familiarize employees with the schedule a month before implementation.
It may seem incredible, but often the success of an organization depends on a properly designed work schedule.
When determining the potential of an enterprise, the literacy of the operating mode occupies one of the leading positions.
To obtain the greatest efficiency, experienced managers try to pay maximum attention to the schedule of production activities.