JOB DESCRIPTION OF THE HEAD OF AHO
1. GENERAL PROVISIONS
1.1. This job description defines the functional duties, rights and responsibilities of the Chief economic department.
1.2. The head of the economic department is appointed to the position and dismissed from the position as established by the current labor legislation order by order of the director of the enterprise.
1.3. The head of the economic department reports directly to _____________________________.
1.4. A person with a higher professional education and work experience in the specialty of at least 2 years or secondary vocational education and work experience in the specialty is appointed to the position of Head of the Economic Department.
1.5. The head of the economic department must know:
- resolutions, instructions, orders, other governing and regulatory documents higher authorities related to administrative and economic services; structure of the enterprise (institution, organization) and prospects for its development; procedure for maintaining time sheets; means of communication, computing and organizational technology; procedure and deadlines for reporting; mechanization means manual labor; the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services; fundamentals of economics, labor organization, production and management; labor legislation; Internal labor regulations; rules and regulations of labor protection.
1.6. During the temporary absence of the Head of the Economic Department, his duties are assigned to ___________________________.
2. FUNCTIONAL RESPONSIBILITIES
Note. The functional responsibilities of the Head of the Economic Department are determined on the basis and to the extent of the qualification characteristics for the position of the Head of the Economic Department and can be supplemented and clarified when preparing the job description based on specific circumstances.
Head of the economic department:
2.1. Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise (institution, organization) are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc. ).
2.2. Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air pipelines and other structures), and in the preparation of estimates of business expenses.
2.3. Organizes repairs of premises, monitors the quality of repair work.
2.4. Provides departments of the enterprise (institution, organization) with furniture, household equipment, means of mechanization of engineering and management work, monitors their safety and timely repairs.
2.5. Organizes registration necessary documents to conclude contracts for the provision of services, receipt and storage of necessary household materials, equipment and inventory, provides them to structural units, as well as keeping records of their expenditure and drawing up established reporting.
2.6. Controls the rational use of materials and funds allocated for economic purposes.
2.7. Organizes reception, registration and necessary services for delegations and persons arriving on business trips. Supervises landscaping, landscaping and cleaning of the territory, festive decoration facades of buildings, walkways.
2.8. Organizes business services for meetings, conferences, seminars and other events.
2.9. Performs work on organizing timekeeping records, rational nutrition workers during lunch breaks, drawing up vacation schedules and workday routines.
2.10. Ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition.
2.11. Takes measures to introduce communications, computing and organizational technology.
2.12. Manages department employees.
3. RIGHTS
The head of the economic department has the right:
3.1. Give instructions and tasks to his subordinate employees and services on a range of issues included in his functional responsibilities.
3.2. Monitor the implementation of tasks and work, timely completion of individual orders and tasks by subordinate services and employees.
3.3. Request and receive necessary materials and documents related to the activities of the Head of the Economic Department.
3.4. Enter into relationships with departments of third-party institutions and organizations to resolve operational issues of production activities that are within the competence of the Head of the Economic Department.
3.5. Represent the interests of the enterprise in third party organizations and institutions when resolving issues within the competence of the Head of the Economic Department.
4. RESPONSIBILITY
The head of the economic department is responsible for:
4.1. Results and efficiency of the department's production activities.
4.2. Failure to ensure the fulfillment of their functional duties, as well as for the results of the work of the economic department.
4.3. Inaccurate information about the state of work of the department.
4.4. Failure to comply with orders, instructions and instructions from the director of the enterprise.
4.5. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that create a threat to the activities of the enterprise and its employees.
4.6. Failure to ensure compliance with labor and performance discipline by department employees.
5. WORKING CONDITIONS
5.1. The work schedule of the Head of the Economic Department is determined in accordance with the Internal Labor Regulations established at the enterprise.
5.2. Due to production needs, the Head of the Economic Department may go on business trips (including local ones).
5.3. To resolve operational issues to ensure the production activities of the department, the Head of the Economic Department may be allocated official vehicles.
6. SCALE OF OPERATIONS AND IMPACT OF DECISIONS
6.1. The exclusive sphere of activity of the Head of the Economic Department is to ensure the economic needs of the enterprise, as defined functional responsibilities Head of the economic department.
6.2. To ensure his activities, the head of the economic department is given the right to sign organizational and administrative documents on issues included in his functional responsibilities.
I have read the instructions: ___________________ /________________
(signature) (full name)
"___"____________ ____ G.
I approve
_____________________________ (Last name, initials)
(name of organization, its ________________________________
organizationally - legal form) (director; other person authorized
approve job description)
——————————————————————-
(name of institution)
00.00.201_g. №00
1. General provisions
1.1. This job description establishes the responsibilities, rights and job responsibilities of the head of the Administrative Operations Organization _____________________ (hereinafter referred to as the “enterprise”).
Organization name
1.2. A person with a higher professional education and work experience in the specialty of at least 2 years or secondary vocational education and work experience in the specialty of at least 5 years is appointed to the position of head of the administration.
1.3. The head of the administrative office is hired and dismissed by order of the director of the enterprise.
1.4. The head of the administrative office must know:
The structure of the enterprise and prospects for its development;
The procedure for maintaining time records in the organization;
Means of communication, computing and organizational technology;
Procedure and deadlines for reporting;
Resolutions, instructions, orders, other governing and regulatory documents of higher authorities relating to the administrative and economic services of the enterprise;
Means of mechanization of manual labor;
The procedure for purchasing equipment, inventory, furniture and office supplies;
Internal labor regulations;
Rules and regulations of labor protection, safety, industrial sanitation and fire protection;
The procedure for processing payments for services;
Fundamentals of economics, labor organization, production and management;
Labor legislation.
1.5. The head of the administrative office is subordinate to the director of the enterprise; Deputy Director
1.6. In the absence of the head of the administrative office (illness, vacation, business trip, etc.), his duties are assigned to his deputy (in his absence, to the person appointed to in the prescribed manner), who is responsible for their proper implementation.
2. Job responsibilities
The head of the administrative office is obliged to:
2.1. Ensure the implementation of fire-fighting measures and maintenance of fire equipment in good condition.
2.2.Take measures to introduce means of labor mechanization.
2.3.Manage department employees.
2.4. Organize the repair of premises, monitor the quality of repair work.
2.5. Provide departments of the enterprise with furniture, household equipment, means of mechanization of engineering and management work, monitor their safety and carry out timely repairs.
2.6. Ensure economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise are located, as well as monitoring the serviceability of equipment (lighting, elevators, heating systems, ventilation, etc.).
2.7.Participate in the development of plans for current and major repairs of the organization’s fixed assets (buildings, water supply systems, air ducts and other structures), drawing up estimates of business expenses.
2.8. Organize registration, reception, and necessary services for delegations and persons arriving on business trips.
2.9.Manage works on landscaping, landscaping and cleaning of the territory, festive decoration of building facades, walkways, etc.
2.10. Organize business services for meetings, conferences, seminars and other events.
2.11. Organize the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing office supplies, necessary household materials, equipment and supplies, provide them to the structural divisions of the enterprise, as well as keep records of their expenditure and draw up established reporting.
2.12. Monitor the rational use of materials and funds allocated for economic purposes.
2.13. Carry out work on organizing time sheets, drawing up vacation schedules and workday routines, ensuring rational organization of meals for employees during lunch breaks.
The head of the administrative office has the right:
3.1. Interact with the heads of all departments of the enterprise on issues of economic services.
3.2. Submit proposals for improvement of economic services of the enterprise and its divisions for consideration by the director of the enterprise and heads of structural divisions.
3.3.Sign and endorse documents within your competence.
3.4. Demand assistance from the director of the enterprise and heads of departments in fulfilling their official duties and exercising their rights.
3.5. Submit proposals on the appointment, transfer and dismissal of employees subordinate to him for consideration by the director of the enterprise; proposals to encourage them or to impose penalties on them.
3.6. Inform the heads of departments of the enterprise about the shortcomings in the work of the departments they head (overexpenditure of materials and funds, damage to equipment and inventory) and demand their elimination.
4. Responsibility
The head of the administrative office is responsible for:
4.1. Improper performance or failure to fulfill one’s job duties as provided for in this job description within the framework determined by the current labor legislation of the Russian Federation.
4.2. Legal violations committed in the course of carrying out its activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
4.3. Causing material damage to the enterprise within the framework determined by the current labor and civil legislation of the Russian Federation.
Head of structural unit: _____________ __________________
(signature) (surname, initials)
I have read the instructions,
one copy received: _____________ __________________
(signature) (surname, initials)
JOB DESCRIPTION FOR FARM MANAGER
I APPROVED
___________________________________ (Last name, initials)
(name of organization, pre- ________________________
acceptance, etc., its organizational (director or other official)
legal form) official person, authorized
what must be asserted
nal instructions)
» » ____________ 20__
Job Description
farm manager
______________________________________________
(name of organization, enterprise, etc.)
» » ____________ 20__ N__________
This job description was developed and approved by
based on an employment contract with __________________________________________
(name of the position of the person for whom
______________________________________________________________ and in accordance with
this job description has been compiled)
provisions Labor Code Russian Federation and other regulatory
acts regulating labor relations in the Russian Federation.
1. General provisions
1.1. The farm manager belongs to the category of managers.
1.2. A person who has
secondary vocational education and work experience in economics
service for at least 1 year or primary vocational education and
Minimum 3 years of experience in housekeeping.
1.3. Appointment to the position of farm manager and dismissal
from her is carried out by order of the head of the enterprise upon presentation
________________________________________________________________________.
(head of the economic department; other official)
1.4. The farm manager must know:
- resolutions, instructions, orders, other governing and
regulatory documents of higher authorities relating to economic
servicing the enterprise and its divisions;
— means of labor mechanization service personnel;
— rules for the operation of premises;
— basics of labor organization;
— legislation on labor and labor protection of the Russian Federation;
— internal labor regulations;
— rules and regulations of labor protection, safety precautions,
industrial sanitation and fire protection;
— _________________________________________________________________.
1.5. reports directly
_________________________________________________________________________
(head of the economic department; other official)
and in its activities is guided by the regulations on the economic department
And .
1.6. During the absence of the farm manager (vacation, illness and
etc.) his duties are performed by a person appointed in accordance with the established procedure.
The specified person acquires the corresponding rights and bears responsibility
for high-quality and timely execution of the tasks assigned to him
responsibilities.
1.7. ______________________________________________________________.
2. Job responsibilities
Household Manager:
2.1. Manages housekeeping activities
structural division of the enterprise.
2.2. Ensures the safety of household equipment, its
restoration and replenishment, as well as maintaining cleanliness in the premises and on
adjacent territory.
2.3. Monitors the condition of the premises and takes measures to
their timely repair.
2.4. Provides employees with office supplies and
household items.
2.5. Supervises the work of service personnel.
2.6. ______________________________________________________________.
The farm manager has the right:
3.1. Get acquainted with the draft decisions of the head of the enterprise and
head of the department related to economic support
enterprises and divisions.
3.2. Submit for consideration by the head of the enterprise, manager
subdivisions proposals for improving economic support
enterprises, divisions.
3.3. Submit proposals for consideration by the management of the enterprise on
encouraging employees subordinate to him or imposing penalties on them.
3.4. Sign and endorse documents within your
competencies.
3.5. ______________________________________________________________.
4. Responsibility
The farm manager is responsible for:
4.1. For improper performance or failure to fulfill their duties
duties provided for in this job description, in
within the limits determined by the labor legislation of the Russian Federation.
4.2. For offenses committed in the course of exercising their
activities - within the limits determined by administrative, criminal and
civil legislation of the Russian Federation.
4.3. For causing material damage - within the limits specified
labor and civil legislation of the Russian Federation.
4.4. ______________________________________________________________.
The job description was developed in accordance with ________________
(Name,
_____________________________.
document number and date)
Head of structural unit (initials, surname)
_________________________
(signature)
» » _____________ 20__
AGREED:
Head of Legal Department
(initials, surname)
_____________________________
(signature)
» » ________________ 20__
I have read the instructions: (initials, surname)
_________________________
(signature)
» » _____________ 20__F
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"Vector"
JOB DESCRIPTION I APPROVED
01.06.2009 _ № _37_ General manager
(date) (number) (manager position)
Moscow Ivanov
(signature) (signature decryption)
01.06.2009
(date)
Head of administrative and economic department
1.GENERAL PROVISIONS
1.4. The head of the administrative and economic department is appointed to the position and dismissed by order of the general director.
1.5. The head of the administrative and economic department reports directly to the deputy general director for general questions.
2. JOB RESPONSIBILITIES
Head of administrative and economic department:
2.1. Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the organization's divisions are located, as well as control over the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc.).
2.2. Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air ducts and other structures), and in the preparation of estimates of business expenses.
2.4. Provides departments of the organization with furniture, household equipment, means of mechanization of engineering and management work, monitors their safety and timely repairs.
2.5. Organizes the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing office supplies, necessary household materials, equipment and inventory, providing them to structural units, as well as keeping records of their expenditure and drawing up established reporting.
2.6. Controls the rational use of materials and funds allocated for economic purposes.
2.7. Organizes reception, registration and necessary services for delegations and persons arriving on business trips. Supervises landscaping, landscaping and cleaning of the territory, festive decoration of building facades and entrances.
2.8. Organizes economic and logistical support for meetings, conferences, seminars and other events.
2.9. Performs work on organizing timekeeping, rational nutrition of workers during lunch breaks, drawing up vacation schedules and working hours.
2.10. Ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition.
2.11. Takes measures to introduce communications, computing and organizational technology.
2.12. Manages department employees.
The head of the administrative and economic department has the right:
3.1. Get acquainted with the draft decisions of the head of the organization concerning the activities of the department headed.
3.2. Participate in the discussion of issues related to the duties performed by him and the work of the department he heads.
3.3. Submit proposals to improve the department’s activities for consideration by the head of the organization.
3.4. Interact with the heads of other structural divisions of the organization.
3.5. Sign (endorse) documents within your competence.
3.6. Make proposals to the management of the organization to reward department employees and impose penalties on violators of production and labor discipline.
4. RESPONSIBILITY
The head of the administrative and economic department is responsible in accordance with the legislation of the Russian Federation:
4.1. For failure to perform or improper performance of one’s duties stipulated by the employment contract and this job description.
4.2. For causing material damage to the organization.
4.3. For violation of internal labor regulations, labor protection and fire safety.
The job description was developed in accordance with the order of the General Director dated January 1, 2001 No. 25
(name of the position of the immediate supervisor
(head of structural unit) (signature) (signature transcript)
01.06.2009
I have read this job description.
I received one copy
and I undertake to keep it at work Smirnov
(signature) (signature decryption)
01.06.2009
Legal Advisor _ Chernova ___
(legal service officials visa) (signature) (signature transcript)
01.06.2009
____________________________ __________ ________________
(legal service official) (signature) (signature transcript)
Almost every large enterprise with more than 100 employees has an ACS. The meaning of this abbreviation is administrative and economic department. This service performs many functions in the company that are very important for ensuring the normal functioning of the company. The coordinated work of the employees of the Administration itself and its interaction with other departments are necessary for the prosperity of any organization.
The need for ACS
In small enterprises with a small number of employees and the volume of products produced or work performed, the functions of administrative management employees can be performed by secretaries and office managers. Medium-sized organizations also usually do not require the ACS service, the decoding of which is known to any student of the Faculty of Economics. At these enterprises, all issues related to ensuring the normal operation of the company are carried out by the supply manager. A full-fledged administrative and economic department exists only in large enterprises, where the number of employees is so high that one person simply cannot ensure the functioning of all departments in normal mode.
Functions of the unit
ACS performs many functions. The decoding of this abbreviation indicates the main issues that are within the competence of the department’s employees. They solve various economic problems, i.e., ensure the functioning of all other departments of the company. The employees of the administrative and economic department are in charge of:
1. Timely provision of the company with various material assets used for the work of the organization’s employees.
2. Organization of storage, issuance and accounting of various valuables acquired for the needs of the enterprise.
3. Organization of full maintenance of all company premises, control over the implementation of this maintenance, elimination of deficiencies.
4. Search for organizations and conclude contracts with them for the provision of utilities, maintenance of electrical networks, communication networks.
5. Timely repair of company premises and various property.
6. Monitoring compliance with fire safety rules.
7. Ensuring the necessary protection of company property.
8. Providing material and technical needs during meetings and meetings of delegations of other companies for negotiations.
9. Organization of favorable conditions for work and rest provided for by law for employees.
10. for received goods and materials.
Some of the listed functions may be assigned to other departments or performed jointly with them. For example, protecting property and order in an organization may be the responsibility of the security service.
Department structure
The division is headed by the head of the administrative and maintenance department. As a rule, he has a deputy who takes control of the execution of part of the work and also replaces the boss during his absence. There are several more employees subordinate to them. An ordinary AO specialist may be responsible for a specific area of the company’s activities, or he may simultaneously solve several problems together with his colleagues. The list of functions of both the head of the calving department and his entire team is determined by the job description of the Administrative Office for each of the employees.
Head of Administrative Operations
The head of the administrative office bears full responsibility for the performance of the functions of the department. The decoding of this abbreviation is found in many orders of the general director of the company, since the division is assigned an extensive list of responsibilities. The head of the administrative and economic department must not only organize its work, but also monitor the implementation of all instructions given to employees.
Manager's powers
The head of the administration usually reports to the general director of the organization and has a large number of powers that allow him to carry out the instructions of the head of the company. In many organizations, he can, acting on behalf of the general director, independently resolve the following issues:
1. Conclude contracts for the supply of material assets and provision of necessary for the organization work with various third party companies. The choice of these companies and the terms of cooperation are entirely under the control of the head of the administrative office.
2. Distribute official responsibilities between employees within their department and in accordance with the labor regulations adopted in the organization, and job descriptions workers.
3. Conduct personnel selection for the administrative and economic department, evaluate the quality of work of your employees.
Financial responsibility
Employees of the AHO (this abbreviation means administrative and economic department), including the head of the department, bear financial liability for valuables transferred to them for temporary storage or cash. Despite the fact that most payments to suppliers are now carried out by bank transfer, specialists can receive quite large sums for purchase various materials. If the enterprise has a warehouse in which items necessary for the organization’s activities are stored, then the administrative management employees who have access to it and are responsible for issuing valuables to other employees of the enterprise bear financial responsibility for it.
Collaboration with other departments
Almost all employees of various departments of a large organization have at least once encountered the abbreviation AHO, the decoding of which is familiar to everyone. Each structural unit of the company is associated with certain aspects of its activities:
1. Production department. Supply of equipment and various materials for production finished products usually deals with enterprises. However, the administrative and economic department ensures the functioning of the purchased means of labor. Its specialists monitor the uninterrupted supply of water and heat. AHO employees are also responsible for cleaning production areas.
2. Legal department. Employees of these structures are in constant contact with each other. The contracts that the head of the administrative management company plans to conclude are subject to verification and approval. In turn, employees of the economic department provide normal working conditions for legal service specialists.
3. Accounting. AHO employees report to accounting employees for funds issued to them for the purchase of material assets or payment for contractors’ services.
The position of head of the administrative and economic department (ACD), as a rule, exists in enterprises with more than 100 employees. In other cases, the functions of the head of the administration and the entire department are performed by the secretary (up to 25 people), as well as the office manager or supply manager (up to 100 people).
The head of the maintenance department supervises the work of repair teams (locksmiths, plumbers, etc.), general workers, and cleaners. In relatively small organizations (up to 600 people), security, transport (drivers and mechanics) and warehouse services (storekeeper) usually fall under his command. At large enterprises and in educational institutions, the position of the head of the administrative department corresponds to the position of the deputy director for administrative and administrative department or administrative department (administrative department or work).
Responsibilities of the head of the administrative office.
The head of the administrative office is responsible for the cleaning and maintenance of premises and associated areas, taking into account sanitary and fire safety standards. He organizes the current and major renovation buildings, enters into service agreements with utility and communication service providers. He provides workers with consumables for housekeeping and office supplies, and, in agreement with the director, with furniture and office equipment.
Work as the head of the administrative office assumes responsibility for servicing delegations visiting the enterprise.
Liability imposed job responsibilities, forces the head of the administrative office to work closely with the accounting department.
The head of the administrative office maintains reports on the activities of the department. Rewards, punishments, hiring and dismissal of department employees are carried out by the director on the recommendation of the head of the administrative office.
Such a variety of responsibilities requires the head of the administrative office to have high communication skills (the ability to communicate at any level), responsibility, discipline, punctuality, mobility, independence, and stress resistance. He must have skills in working with documents, universal engineering and technical knowledge.
A person with a higher professional or secondary qualification can apply for such a position. special education and experience in this field of at least 2 and 5 years, respectively. Most often, due to the specific requirements, these are males 30-45 years old (women occupy the positions of office manager and caretaker in small institutions). Depending on the region and the enterprise, the salary of the head of the administrative and maintenance department in Russia ranges from 1000 to 2000 in dollar equivalent.