Executive Director position. What should an executive director be able to do? What kind of remuneration system should an executive director have? What motivation

21.09.2019

I approve
General Director of JSC (LLC)
Order N ____________________
from "__"_____________ 200 _ g.

Job Description of the Executive Director

1. General Provisions

1.1. Executive Director reports directly
General Director of the company.
1.2. The main task of the Executive Director is to implement
operational management of the company (planning, organization of work,
control, ensuring work motivation).
1.3. The executive director manages all functional
divisions of the company through the managers of these subordinates
divisions.
1.4. The executive director is appointed and dismissed by order
General Director.
1.5. The Executive Director replaces the General Director (according to his
order) during his absence.
1.6. During the absence of the Executive Director, he is replaced by
by order of the Production Manager.
1.7. The following conditions are established for the Executive Director:
concerning his working time and rest time:
irregular working hours;
additional leave to the main one, the provision of which
provided in agreement with the General Director.

2. Qualification requirements and the required level of knowledge

2.1. Required level of education and employee experience:
higher education in the field of economics, finance, accounting
accounting, management, marketing, business, jurisprudence;
work experience in commercial companies - at least 2 years.
2.2. The executive director must know:
legislation concerning commercial activities, including
foreign economic activity;
corporate regulations of the Company;
the company's mission;
strategy (policy) of the company;
her tactics;
forms and procedure for financial settlements;
procedure for processing financial transactions;
organization of document flow in commercial activities;
procedure for acceptance, posting, storage and delivery of goods;
rules for conducting inventory of goods, settlements and payment
obligations;
rules for conducting inspections and documentary audits.

3. Responsibilities

3.1. Organizes the work and effective interaction of production
units and structural divisions based on:
production budget and resource assessment;
operational ones formed by him and approved by the General Director
company plans;
optimal distribution of resources among departments;
developed communication system (lighting information system
and progress assessments);
setting tasks and forming work plans for individual
structural parts of the organization;
forming the goals of individual managers based on the goals of the company,
plans for their activities according to goals;
implementation of a system of material and moral incentives;
monitoring the implementation of work plans of departments;
procedures and rules for interactions between departments, structural units and
company employees.
3.2. Participates in the development of the company's strategy.
3.3. Conducts operational financial and economic analysis
activities of the company and divisions. Regularly informs about results
analysis of the General Director and his deputy.
3.4. Organizes, monitors and is responsible for the implementation of all orders
General Director and his Deputy.
3.5. Working on improving the motivation system
(remuneration) for the company's employees and is responsible for its implementation.
3.6. Regularly informs the General Director and his deputy
about the progress of work in the company and the implementation of plans.
3.7. Carries out operational assessment of the company's performance,
shortcomings and develops plans to correct them.
3.8. Responsible for implementing company policies and carrying out events
on development value orientations in the activities of the company.
3.9. Responsible for compliance labor discipline, execution of orders
and orders.
3.10. Responsible for the proper organization of office work in the company,
legal and economic elaboration of contracts, contracts, agreements
etc., preparation of documents.
3.11. Organizes efficient work the company's apparatus and provides
uniform workload of personnel.
3.12. Prepares weekly financial and resource analysis form.
3.13. Draws up operational plans (monthly and ten-day) for the company with
their approval by the General Director.
3.14. Organizes a system for informing company employees and
coordination of actions (bulletin boards, meetings, etc.).
3.15. Monitors the activities of departments according to their work plans.
3.16. Ensures the implementation of the material incentive system.
3.17. Takes care of normal working conditions for employees
companies.
3.18. Ensures compliance with goals, principles, policies, rules and
procedures adopted in the company, works to improve them.
3.19. Responsible for the implementation of all orders for the company.
3.20. Prepares company meetings.
3.21. Prepares draft contracts, contracts, agreements.
3.22. Monitors compliance with labor discipline.
3.23. Identifies and resolves independently and with guidance
shortcomings in the company's performance.
3.24. Responsible for logistical support of activities
company apparatus.
3.25. On behalf of the General Director, organizes or carries out
personally individual tasks and assignments related to the field of activity
companies.
3.26. Determines the course for the efficient operation of the company’s apparatus and
uniform staff load.

4.1. The executive director has the right to independently decide
decisions and organize their implementation by subordinate staff within the framework
its competence, determined by section. 3 (responsibilities).
4.2. The executive director has the right not to implement decisions
Director General, if they contradict the current Constitution,
legislation and corporate regulatory documents.
4.3. The executive director has the right to make proposals
to the General Director for improving the work of the commercial service
and the company in general and receive a response to your proposals.
4.4. The Executive Director has the right to represent to the General
proposals to the director of the company to encourage employees for Good work and about
punishing persons who do not fulfill their assigned duties.

5. Responsibility

5.1. The executive director bears disciplinary responsibility for
fulfillment of the duties assigned to him:
for failure to fulfill the plan;
for failure to make decisions on issues within his competence;
for untimely and incomplete submission of the established
reporting;
for the accuracy of the data provided in outgoing documents;
for ensuring compliance with the level of qualifications and competence
personnel for the tasks to be solved;
for ensuring the commercial secret of information transferred to him;
for the safety of documents constituting a trade secret, when
subject to pre-qualification of such information and documents as
containing a trade secret, by a person authorized to do so, and the creation
conditions for ensuring the storage of documents constituting a commercial
secret.

I APPROVED
CEO
________________
"________"_____________ ____ G.

1. General Provisions

1.1. The executive director belongs to the category of managers.
1.2. The executive director is appointed to the position and dismissed by order of the general director.
1.3. The executive director reports directly to the general director.
1.4. During the absence of the executive director, his rights and obligations are transferred to another official, as announced in the order of the organization.
1.5. A person who meets the following requirements is appointed to the position of executive director: higher professional education, management work experience in the relevant field of at least 3 years.
1.6. The executive director must know:
- basics of civil, commercial, financial, tax law;
- labor legislation;
- structure and development strategy of the company;
- forms and procedures for financial settlements, procedures for processing financial transactions, organization of document flow in commercial activities.
1.7. The executive director is guided in his activities by:
- legislative acts of the Russian Federation;
- The organization’s charter, internal labor regulations, and other company regulations;
- orders and instructions from management;
- this job description.

2. Job responsibilities executive director

The Executive Director performs the following duties:
3.1. Organizes work and effective interaction production units and structural divisions of the company.
3.2. Participates in the development of the company's development strategy.
3.3. Conducts operational financial and economic analysis of the company and divisions.
3.4. Organizes, monitors and is responsible for the implementation of all orders general director.
3.5. Works to improve the motivation (remuneration) system for the company's employees and is responsible for its implementation.
3.6. Responsible for compliance with labor discipline, execution of orders and instructions.
3.7. Responsible for the correct organization of office work in the company, legal and economic development of contracts, contracts, agreements, etc.
3.8. Draws up operational plans (monthly and ten-day) of the company and approves them with the General Director.
3.9. Monitors the activities of departments to implement approved plans.
3.10. Identifies and eliminates, independently and with management, shortcomings in the company’s performance.
3.11. Performs individual official tasks and instructions from the General Director.

3. Rights of the executive director

The executive director has the right:
3.1. Represent, within your competence, the interests of the company in relations with other organizations.
3.2. Within the limits of his competence, sign and endorse documents, issue orders under his signature.
3.3. Establish job responsibilities for subordinate employees.
3.4. Request from the structural divisions of the enterprise information and documents necessary to fulfill his official duties.
3.5. Submit for consideration by the head of the enterprise proposals on the appointment, transfer and dismissal of subordinate employees from their positions, proposals on rewarding distinguished employees and on bringing violators of production, labor and financial discipline to disciplinary and financial liability.
3.6. Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management.
3.7. Require the management of the enterprise to provide organizational and technical conditions and registration established documents necessary for the performance of official duties.

4. Responsibility of the executive director

The Executive Director is responsible for:
4.1. For failure to perform and/or untimely, negligent performance of one’s official duties.
4.2. For failure to comply with current instructions, orders and regulations on maintaining trade secrets and confidential information.
4.3. For violation of internal labor regulations, labor discipline, safety and fire safety rules.

The job description of the executive director is developed to regulate labor relations. The document describes the functional duties, rights, and responsibilities of the employee.

The executive director can perform different functions depending on the specifics of the company's activities.

Sample of a typical job description for an executive director

I. General provisions

1. The executive director belongs to the “managers” category.

2. Appointment to the position of executive director and dismissal from it is carried out by order of the general director.

3. The executive director reports directly to the general director.

4. A person with a higher education and at least three years of experience in management positions is appointed to the position of executive director.

5. During the absence of the executive director, his functional duties, rights, and responsibilities are transferred to another official, as reported in the organization’s order.

6. The executive director must know:

civil, economic, labor, tax legislation;
organizational structure of the company;
norms business etiquette and communication;
organization of document flow;
methods of company and personnel management;
organization of labor and production.

7. In his activities, the executive director is guided by:

legislation of the Russian Federation;
The company's charter;
Internal labor regulations, other regulatory acts of the organization;
orders and instructions from management;
this job description.

II. Job Responsibilities of the Executive Director

The Executive Director performs the following functional responsibilities:

1. Establishes work and effective interaction between employees of structural divisions.

2. Controls the activities of departments in accordance with their work plans.

3. Participates in the formation of the company's strategy.

4. Responsible for fulfilling all orders of the organization’s management and maintaining labor discipline.

5. Informs the General Director and his deputy about the progress of work in the company and the implementation of plans.

6. Conducts operational assessments, analyzes the organization’s performance indicators, and develops plans for their adjustment.

7. Develops standards for performing labor operations, proportional, reasonable workload of personnel.

8. Develops and improves the employee compensation system and is responsible for its implementation.

9. Contributes to the creation of normal living conditions for the work of the organization’s employees.

10. Regularly draws up documents containing analysis of finances and resources, operational plans.

11. Develops draft contracts, agreements.

12. Establishes office work in the company in accordance with established standards.

13. Monitors the legal and economic compliance of agreements, contracts, and agreements with the interests of the organization.

14. Identifies and eliminates shortcomings in the company's work.

15. Organizes or carries out individual tasks and instructions of the General Director.

III. Rights

The executive director has the right:

1. Make decisions independently and ensure their implementation by subordinates within the limits of their competence.

2. Do not begin to implement the decisions of the company’s management if they contradict the current legislation of the Russian Federation and the regulatory documents of the organization.

3. Make proposals to management to improve the activities of the company’s divisions and receive a response on the result of their consideration.

4. Submit for management consideration proposals to reward employees for the successful completion of work tasks; recovery of persons who have not fulfilled their duties.

5. Sign documents within your competence.

6. Act by proxy on behalf of the organization.

7. Represent the interests of the company in relations with contractors and authorities state power, other structures.

8. Require employees of the organization to provide the materials necessary to carry out their functional responsibilities.

IV. Responsibility

The Executive Director is responsible for:

1. Logistical support for the organization’s activities.

2. Implementation of company policy.

3. Compliance with labor discipline, compliance by employees with orders and instructions from management.

4. Providing false information to employees of the organization or other persons.

5. Causing damage to the company, its counterparties, the state, or employees.

6. Disclosure of trade secrets, personal data, confidential information.

7. Improper performance of one’s official duties.

8. Offenses committed in the course of their activities.

7. Violation of safety regulations and fire protection.

8. Conducting meetings, negotiations, or representation of the interests of the organization that are not authorized by management.

The position of executive director is increasingly common in companies that engage in various types activities. When applying for this vacancy, you should know what responsibilities and rights this employee has. The functions of the executive director are multifaceted and include organizing the activities of personnel, solving financial and commercial issues and various administrative and economic problems.

This is a leadership position. The executive director is appointed by the general director and is also dismissed by him.

This is the second most important role in the company. During the absence of the General Director, management is entrusted to the Executive Director. He has the right to sign and acts on behalf of the company.

The person holding this position has irregular working hours. What functions does the executive director perform? His responsibilities are to implement and control the current activities of all divisions and branches, which must comply general situation companies. He is developing long-term plans on the development of the company and monitors their implementation.

His responsibilities also include ensuring the safety and control of finances, maintaining records and providing data to the relevant authorities. He monitors the activities of employees, imposes penalties and rewards if necessary.

The executive director prepares orders and instructions that relate to the work of personnel. Monitors major transactions and preparation of reports.

Work with personnel is also included in the position of the Executive Director, who prepares vacancies, conducts selection of candidates, and interviews. He controls the work of the HR department, namely the correct maintenance of documentation, drawing up employment contracts, timesheets and

This position provides for holding meetings of shareholders, supervision and other services. He oversees the drafting of contracts and agreements with clients. His responsibilities include organizing seminars, promotional events and reporting on their results. He participates in negotiations with clients and prepares contracts to be concluded with them.

Another aspect of his work is financial control. This is tracking the timely payment of services and goods by contractors, providing invoices and reports of work performed. He negotiates with clients, discusses the terms of contracts, works with accounts receivable, and sends claims and lawsuits to court.

The executive director works with audit companies, controls the financial flows of the company and its branches, makes proposals for improvement financial activities and expenditure of material resources.

The executive director has rights within the limits of his competence. He makes proposals, controls and organizes the activities of the company and is responsible in accordance with regulations.

Main focus of job responsibilities executive director is done to control the execution (orders, instructions, instructions) and operational planning. Besides, in job description executive director (as in other job descriptions of managers) Special attention focuses not only on responsibilities, but also on rights. Our proposed sample job description for an executive director also meets this principle.

Job Description of the Executive Director

I APPROVED
CEO
Last name I.O. ________________
"________"_____________ ____ G.

1. General Provisions

2. Job responsibilities of the executive director

The Executive Director performs the following duties:
3.1. Organizes the work and effective interaction of production units and structural divisions of the company.
3.2. Participates in the development of the company's development strategy.
3.3. Conducts operational financial and economic analysis of the company and divisions.
3.4. Organizes, monitors and is responsible for the implementation of all orders of the General Director.
3.5. Works to improve the motivation (remuneration) system for the company's employees and is responsible for its implementation.
3.6. Responsible for compliance with labor discipline, execution of orders and instructions.
3.7. Responsible for the correct organization of office work in the company, legal and economic development of contracts, contracts, agreements, etc.
3.8. Draws up operational plans (monthly and ten-day) of the company and approves them with the General Director.
3.9. Monitors the activities of departments to implement approved plans.
3.10. Identifies and eliminates, independently and with management, shortcomings in the company’s performance.
3.11. Performs individual official tasks and instructions from the General Director.

3. Rights of the executive director

The executive director has the right:
3.1. Represent, within your competence, the interests of the company in relations with other organizations.
3.2. Within the limits of his competence, sign and endorse documents, issue orders under his signature.
3.3. Establish job responsibilities for subordinate employees.
3.4. Request from the structural divisions of the enterprise information and documents necessary to fulfill his official duties.
3.5. Submit for consideration by the head of the enterprise proposals on the appointment, transfer and dismissal of subordinate employees from their positions, proposals on encouraging distinguished employees and on bringing them to disciplinary and financial liability violators of production, labor and financial discipline.
3.6. Submit proposals for improvement of work related to the responsibilities provided for in these instructions for consideration by management.
3.7. Require the management of the enterprise to provide organizational and technical conditions and prepare the established documents necessary for the performance of official duties.

4. Responsibility of the executive director