To obtain information about the applicant who came for an interview, a questionnaire can be used, which you are asked to fill out before the interview. How well the job application form is written depends on right choice new employee.
As a rule, the applicant has a resume with him (see →). Typically, personal data is largely the same as a resume, however, the questionnaire has company standards and is requested from the person the company you need information. Typically, each applicant for a vacant position is asked to fill out a questionnaire.
Depending on the position, the content of the questionnaire may vary. Applicants for managerial positions that require high qualifications are usually asked to fill out more complex questionnaires with many questions that will help to understand the level of knowledge, skills of a person, his personal traits, and will help to reveal the potential of the applicant. In this article, we offer you to download for free two samples of an applicant’s application form when applying for a job - a short standard version and an extended, more detailed one.
We also suggest downloading samples of the following documents for the applicant: letter of recommendation from a previous employer → ; cover letter for resume →
How to fill out an application form for admission
Let's take a closer look at what needs to be included in the applicant's application form:
Filling out the general information of the applicant
It is necessary to fill in the following information: full name, passport details, contact details, information about place of residence - standard personal data;
Filling out education information
In the education section, it is proposed to provide information about all types of educational institutions in which the applicant studied (universities, professional, courses, etc.);
Filling out the applicant's work history and experience
In the career section - it is proposed to indicate the last three places of work, indicating the place of work, position, responsibilities and reason for dismissal;
In the section on professional and personal qualities - it is this part of the questionnaire that should be carefully thought through; first, it is proposed to provide the knowledge that the applicant has, what skills and abilities he acquired in the process of studying and working in other organizations, it is also proposed to indicate his personal character traits - good offer to fill out both positive and negative traits character.
An extended questionnaire, in addition to standard fields for indicating professional and personal qualities, may also include additional questions and tests that will help assess a person’s abilities and potential. An example of such questions can be found in the sample extended questionnaire, which can be downloaded from the link below.
Typically, the questionnaire asks questions about plans for the future, desired wages and about the desired position, the person’s ambitions are checked, how purposeful, persistent he is, whether he has leadership and organizational abilities - all these points are clarified through special questions. In the questionnaire, you can ask additional questions to the applicant about the goals of working in the company.
Questionnaire, translated from French, means investigation. Employers use surveys to form a team of employees capable of performing assigned tasks as efficiently as possible, without conflicts or clashes of interests. A properly compiled questionnaire is the key to success in achieving this goal.
Questionnaires serve different purposes than resumes. A resume is a representative document from a candidate to an employer, in which he focuses on his professional qualities. The questionnaire is compiled by the employer to determine not only the level of professionalism, but also the personal and psychological state of the applicant.
According to the Government Order, filling out a questionnaire is mandatory when applying for a job in the state and municipal service through a competition. In other cases of employment, the survey is done at the discretion of the employer.
The document can be short (no more than 10 questions) or extensive (up to 30 answers). The higher the position, the requirements for knowledge and experience, the more information the employer wants to receive.
Thanks to a well-designed questionnaire, it is determined:
- Stability in psychologically. Indirect confirmation will be information about marital status, presence of children, place of residence.
- Professional interest: reasons for joining, proposed projects, working overtime, business trips, training.
- Sociability, non-conflict.
The document contains several subsections, each of which has its own meaning. General information and a photograph are required parts. Data on residence, marital status, education, qualifications, specialty, position, work experience must be confirmed by relevant documents in case of employment. In this case, the questionnaire is included in the employee’s personal file.
If a vacancy is rejected, the document is stored in the enterprise/organization database. In any case, the questionnaire must contain a clause regarding consent to the processing of personal data. The employer is responsible before the law for maintaining their confidentiality.
Who compiles the questionnaire
The standard questionnaire was approved by the Government Decision for applicants for positions of state and municipal employees. It has its own peculiarity and cannot be used in in full other employers. Each enterprise has the right to develop own samples filling out application forms when applying for a job, taking into account the specifics of the activity and requirements for candidates.
In large, multi-industry enterprises, it is not practical to use one type of questionnaire. It should contain two parts: with general information and highly specialized.
The general or standard section contains the data necessary when hiring an applicant for a job to draw up a personal file and an employee card - this is:
- personal information,
- information about relatives,
- education,
- experience,
- questions about criminal records,
- opportunities to work full time (for disabled people of group 3),
- driver's license.
The motivational part of the document, which contains a request about the candidate’s professional ambitions, is appropriate for vacancies with prospects for job growth. This block also includes a question about the expected level of wages.
The questionnaire is completed by asking whether the applicant agrees to the processing of his personal data.
Specialized issues are included upon the recommendation of the manager in whose department the vacancy exists. Here you need to indicate specific types of activities: knowledge foreign languages, programming, maintenance accounting, financial statements and the like.
Where can I get the application form?
Ready-made application forms for employment can be downloaded from the Internet, choosing the most suitable option. Specialized sites offer ready-made forms, to use which you just need to print them on a printer.
You can familiarize yourself with the questionnaire of companies related by type of activity, taking it as a basis or completely copying it. For example, questionnaires from Sberbank and Aeroflot are posted on the Internet. Reputable enterprises have on their staff highly qualified personnel of lawyers, psychologists, and personnel officers who have developed samples for internal use.
How to fill it out correctly
Attention! You are asked to fill out the questionnaire immediately before the interview.
At the same time, it is assessed how quickly, competently, and accurately it is completed. Carelessness, unclear handwriting, and corrections will create a negative impression of the candidate. To avoid such a mistake, you must first familiarize yourself with the standard content by downloading the job application form. Prepare documents from which information will be entered.
There should be no inaccuracy, typos, or omission of questions. The applicant must understand that the personal information will be checked against the submitted photocopies of the passport, diploma, and certificates. And the documents themselves will be checked for authenticity.
Sample filling
An approximate version of the questionnaire begins with a table of contents and a photo, for example: vacancy _______________ photo.
Then, after the title of the document, follow:
- Full name _______________________________.
- Data on date of birth, citizenship, place of residence-registration, passport information, contacts (home, mobile phone, e-mail).
- Family status and information about parents and children.
- Educational qualification: indicating the period of study, name educational institution, diploma specialty. Then, if any, advanced training courses and a second specialty are listed. Knowledge of languages and use of software products are indicated.
- Work experience (countdown): periods of work, company name, position.
- Additional information regarding driver's licenses, criminal records.
- Point about consent/disagreement of storing personal information in the database.
Attention! The document should not contain questions of a discriminatory nature: about nationality, faith, state of health.
Filling out a job application form is an intermediate step before the interview and making a decision on choosing a candidate. There are survey requirements for both parties: the employer and the candidate. Questions should be concise, understandable, and not infringe on rights. Answers must be written to the point, without allowing distortions or corrections, in legible handwriting.
A questionnaire is one of the documents through which important information for the employer is collected about applicants for a particular position. In the future, based on the information provided by the applicant in the application form, the organization will select employees.
Any normatively fixed There is currently no application form. It is impossible to develop a completely informative questionnaire. In each specific case, for each enterprise it is different, depending on the information that the employer would like to receive from the employee. The most socially significant issues, such as place of residence, citizenship, right to work, criminal records, biographical and professional data should be reflected in it (the main thing is not to overdo it with the length of the questionnaire). As a rule, an employee fills out a questionnaire at the interview stage when applying for a job.
Currently, most applicants come to interviews with detailed and various additions to them, so filling out questionnaires is not common everywhere. Often the information contained in the resume is quite enough for the employer. But not always.
First of all, a correctly completed questionnaire allows the employer to evaluate the applicant in terms of compliance with personal specifications, that is, to understand what qualities a person has to successfully perform the work assigned to him.
Filling out an application form when applying for a job
Questioning applicants largely depends on internal company rules and is most often common in large organizations. As a rule, applicants are not informed about the upcoming survey, so when going for an interview, in addition to your resume, it is advisable to take with you copies or originals of other documents that in one way or another can contribute to successful employment.Typically, employers require that the questionnaire be filled out by hand, so the respondent must approach this process with full responsibility and try to avoid mistakes and corrections. To do this, it is best to familiarize yourself with all the questions presented in the questionnaire before starting to fill out, and sketch out a preliminary plan of answers in your mind.
It is highly undesirable to leave blank items in the application form. So, for example, if the requested information has nothing to do with the applicant, you can indicate “not available” as the answer. This will make it clear to people who will read the application that the applicant did not (knowingly OR not) skip any question.
Legal aspects of drawing up questionnaires
For the first time since the adoption of the Constitution Russian Federation in 1993, our state remembered its obligation, declared in the Basic Law, to protect fundamental human rights and freedoms, including information about the private life of its citizens.Thus, at the stage of drawing up (developing) the application form, do not forget about Article 86 Labor Code, which prohibits the employer from collecting (receiving) and processing the employee’s personal data affecting his political, religious and other beliefs, and data about private life only with the written consent of the employee.
In exceptional cases expressly provided for federal law, the employer has the right to collect the specified data if it is directly related to employment issues (for example, with access to information containing state secrets).
Employers do not have the right, when hiring (and not only) to collect and process personal data of an employee related to his membership in public associations or his trade union activities, except as provided by federal law.”
It is not harmful to recall that at any stage of work with personnel, the organization is obliged to maintain confidentiality, and simply standards of decency.
In case of non-compliance with the confidentiality regime of information, the minimally guilty employee will receive a reprimand, or more, may be dismissed under paragraph B of Article 81 of the Labor Code or even charged under Article 137 of the Criminal Code of the Russian Federation “Violation of privacy”, the maximum punishment for which is arrest for a period of four to six months, which you will agree is also unpleasant.
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When applying for any job, you are required to undergo an interview. On it, the future employer asks the applicant certain questions.
However, before this, as a rule, it is necessary to fill out a certain document - a questionnaire, after reading which the employer will decide whether it is worth spending time on the main part, that is. interview or not.
That is why it is so important to fill out this form correctly. But in reality, very often, there is no time to think, and the result is required immediately. An unpleasant situation, isn't it?
How to fill out a job application correctly?
Unfortunately, a certain standard, not for this document. It is compiled based on the needs of the employer. But is it really that scary? In fact, you don’t need to worry too much when filling out the form.
In other words, the questionnaire is the same resume, but only a more expanded version, using certain questions. It is also important that the answers to the questions contained in the questionnaire are as honest as possible.
Exactly how to correctly fill out an application form when applying for a job, a sample of filling out a document will help you understand this and avoid various unpleasant situations.
Key questions
As a rule, when filling out a questionnaire you are required to provide certain information:
- Your last name, first name, patronymic and date of birth;
- Indicate your residential address and passport details;
- Citizenship and Education;
- Marital status and presence of minor children;
- Work experience and professional skills;
- Information about personal qualities, awards and achievements at previous places of work;
- Desired salary;
- Criminal record information.
It is important to understand that filling out this document is necessary; there is no need to react negatively to it. Therefore, when you are invited to an interview, you must have a passport and diplomas, certificates, and other documentation that will confirm your education or special skills and other merits.
Also, in some cases, the employer may ask to provide a personal photograph, letters of recommendation or the telephone number of the human resources department or superiors from previous places of work.
Don't be afraid of this, take everything adequately. It is very important to fill out the required information in neat, legible handwriting, following punctuation and grammar.
Try not to make mistakes. After all, filling out high-quality information about yourself can be the key to getting the desired position.
Desired vacancy or position
I think this point is worth explaining separately. The fact is that, strangely enough, the question about the desired vacancy or position, as a rule, appears in the application form. Sometimes it can be confusing.
It’s clear that when you come for an interview with an employer, you are counting on a certain place and position. But, in fact, if the application lists an additional 2-3 possible vacancies from the same field of activity, then this will only positively characterize the applicant. After all, this means that he is not afraid to comprehend something new.
Several recent jobs and reasons for leaving
If you are interested in how to correctly fill out an application form when applying for a job, a sample of filling out information about the applicant will also contain at least important question O last places work and reasons for dismissal. This is perhaps one of the most slippery points in the document.
First, let's take a look at what information you will need to provide. I’ll say right away that in order for this item to be filled out correctly, you should take it with you to the interview. work book. Information about your last place of work:
- Hiring and firing dates;
- Information about the position held;
- The reason as a result of which the dismissal occurred (the employer, as a rule, pays special attention to this point).
When filling out this item, I want to understand whether it is necessary to indicate a place of work where there was no official registration. This information can be indicated in the application form. Just remember to make a note that you worked unofficially.
One more thing, of course it is desirable that your experience is related to the desired position, but, alas, this does not always happen. It is also advisable to indicate no more than the last 3-5 places of work.
In fact, the fewer jobs you have changed, the better. So, let's move on to the most important part of this paragraph: the reasons for which the dismissal occurred. There are different situations:
- You can quit in conflict with your superiors;
- Due to dissatisfaction with wages;
- Due to the creation of poor working conditions by the previous employer or increased workload and other reasons.
I can offer several phrases that may be useful to you, for example: “Remoteness of the place of work from the place of residence”, “Searching for more comfortable working conditions”, “Desire for career growth and personal development”, “Unstable situation in the organization” and others.
In fact, the phrases can be very different, but it is advisable to remain on good terms with your superiors when leaving. So that you can get good recommendations if necessary.
Advantages and disadvantages
When you are faced with the question of how to correctly fill out a job application form, the sample form also implies indicating your strengths and weaknesses. Here you need to try to indicate the most truthful information, but with a competent presentation.
How to understand this? The point is that merits should not be written huge amount yours positive qualities, only the most important things that may be useful for the position you are applying for. You can demonstrate the rest during the second part of the interview, during a personal interview.
Words that can be used to indicate positive qualities could be, for example:
- Performance;
- Self-development;
- Determination;
- Ability to learn;
- Communication skills;
- Ability to react quickly difficult situation and others.
The list of advantages should not be written as huge either. Now let's move on to the disadvantages. If you have them, then you should indicate them carefully and skillfully.
For example, that you are a lover of sweets or reading books, etc. If there is bad habits, then there is no need to be dark about it, because they will still find out about them.
Why does an employer need to know about the applicant’s hobbies and interests?
Quite a reasonable question, isn't it? If you are interested in how to correctly fill out an application form when applying for a job, the sample form will contain a paragraph about what hobby or hobby the applicant has. For what?
This will make it easier for the employer to understand how well you can get along with the team and your professional suitability as a whole, and even, on the contrary, push them away from making a positive decision regarding your candidacy. Therefore, when filling out this item, try to select each word as carefully as possible.
In addition, this paragraph should be informative, but briefly stated. For example, if you plan to work in the tourism industry, then it’s good if you study history or rock climbing and other hobbies related to tourism, sports, and travel.
In addition, playing sports that require endurance indicates such qualities as perseverance, perseverance and activity, which is important for those who want to be a successful sales manager. Hobbies related to creative activity indicates creative thinking and talent, which is useful for designers or marketers in other professions.
Priorities
When filling out this column, you should not try to guess what will suit the employer more. It’s better if you arrange everything, as it’s convenient for you.
Let's be honest, everyone works to make money. Therefore, salary can be safely put as a priority and the same should be done in relation to all other proposed options.
Tricky questions
Perhaps this point is unpleasant for many applicants, since it is impossible to give a single correct answer. When a question arises about how to correctly fill out a job application form, the sample form most often contains several tricky questions.
Why is this being done? IN in this case you need to carefully evaluate the question or situation that is described in it and answer it as honestly as possible. It is with the help of such questions that a future employer can see your professional qualities, the ability to react quickly in unusual situations and other cases.
Why provide health information?
In addition, the form may contain a column about the health of the applicant. It is added at the discretion of the employer. However, the employer’s attitude towards the employee in terms of providing benefits and other things depends on this column.
There is also no need to go dark here, especially if there are serious health problems or disabilities. Some time after employment, this will still become known.
It is very important that health problems do not affect the applicant’s ability to work. Also, do not forget that refusal to provide a job to people with disabilities, for the employer may end in litigation.
Resume
I would like to give a few useful tips which may be able to help you:
- Before you start filling out the questionnaire, you should carefully read the list of questions specified in it and it is advisable to sketch out a mental plan of answers to each of them;
- Do not leave blanks, even if the question, in your opinion, has nothing to do with you, then simply indicate “not available” or something like that. It all depends on the wording of the question. Simply in this way you can show that all the points were read and received their answer;
- It is very important not to overestimate yourself. Often, applicants provide somewhat embellished information about themselves, and then, in reality, when it turns out that the candidate is not suitable for the position held, the employer is forced to fire him and begin the search again. Therefore, evaluate yourself and your capabilities as objectively as possible;
- If a question is unclear, do not be afraid to clarify its correct understanding with the interviewer. Just don't do this too often, it can also ruin the impression of you, especially if the questions are trivial;
- Before you indicate the desired level of remuneration, you should soberly assess your skills and knowledge.
How to fill out a job application correctly, summary
As you can see, when approaching the question of how to correctly fill out a job application, a sample form provides an opportunity to familiarize yourself with possible questions that an applicant may encounter.
Also, subject to certain special important points, there is a good chance that the coveted place will go to you and not to someone else. I hope you found the article useful. I wish you success in achieving your cherished goals.
In order for the employer to assess the qualifications of a potential employee, a questionnaire is filled out by applicants when applying for a job. They answer questions and go through an interview to help the boss evaluate the person.
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What is it
A questionnaire is a questionnaire that a person fills out independently by hand according to the specified points. The answers will help the employer obtain the necessary information about the applicant and form an impression of qualifications and character possible employee. If a citizen receives workplace, the questionnaire is filed with your personal file.
Each document is drawn up according to the company form, so it is characterized by several points:
- the questionnaires are semi-closed in nature, since the applicant fills out most of the fields independently, but sometimes the answer is selected from the options offered;
- the distribution method is determined by the communication method, since a certain citizen receives a document to determine the skills and knowledge for the position;
- the questionnaire is developed taking into account individual characteristics workplace.
The employer does not have the right to publish or send out questionnaires en masse. Each enterprise can develop its own questionnaire. For example, some bosses are interested not only in qualifications, but also in the unique skills of the employee.
What is it for?
The questionnaire allows you to achieve several important goals:
- provide the employer with information that will determine the feasibility of employment;
- allow us to evaluate the qualifications and qualities of the candidate.
For citizens looking for work, the questionnaire is also important:
- You can provide additional information that is not included in your resume;
- gives you the opportunity to get to know your place of work better.
Is it obligatory
Article 65 of the Labor Code establishes that the application form is not a mandatory document for employment. The employer has the right to give the document to applicants and require completion before hiring.
Where can I download the form for free?
This will help the applicant prepare to fill out this questionnaire, and the employer will develop his own form based on the example.
How to compose correctly
There are 3 main questions that are asked in each questionnaire:
- General information.
Employers always ask for standard passport information, criminal records, current residential address, children, etc.
- Goals for the workplace.
In this section, the employer wants to hear about the applicant's motives. For example, what position is he applying for, does he plan career growth, can he work overtime or go on business trips, etc. In addition to the citizen's personality, many people ask about preferences, for example, advantages in a particular position, and hobbies.
A citizen can establish that he is interested in a decent salary, good relationship in a team, on-site training, proximity to the workplace, etc. The applicant must put his preferences in order of importance, for example, the work schedule should be in first place, and a high salary in second place.
- Education information
Employers do not always ask about education, but for some, documented skills are important. Here you can enter not only your main diploma, but also completed courses and lectures relevant to the desired position.
Basic data
Typical information employers request includes:
- Full name, citizenship, residential address;
- education;
- work experience, professional skills;
- previous place of work;
- preferred salary level;
- level of foreign language proficiency;
- marital status;
- whether there is a criminal record;
- hobby.
Standard information may be the same as what is included in the resume, but additional information, such as lifestyle or habits, must be included. The better the employer gets a picture of a person, the better his chances.
For different specializations
Most questionnaires differ in the category where professional skills are required. They differ for different specialties. The information is entered in the “Information about work skills” column.
The employer wants to learn highly specialized skills. For example, a computer typing operator is asked about knowledge of certain programs and typing speed.
It is important for the driver to indicate the category and driving experience. A furniture specialist talks about past projects and furniture assembly experiences.
What questions should not be asked?
Article 86 of the Labor Code establishes that the employer does not have the right to demand information regarding certain personal data: religion, nationality, etc.
If it is necessary to obtain this information for work (for example, to obtain access to state secrets), then it is confidential and cannot be published.
How to fill
The form may be filled out using a blue or black pen on the form provided.
First, the accuracy of the information is checked, passport and diploma data are verified. At the end, you need to re-read the information about yourself for errors.
Sample filling:
What is better to remain silent about?
There are several nuances that are not recommended to be discussed:
- It is undesirable to talk negatively about your previous place of work;
- no need to talk about past mistakes;
- there should be no doubt about qualifications or professionalism.
Application form for employment in the civil service
Government No. 667-r established a form for accepting documents for public service. It can be used when participating in an election campaign.
Form 4
The standard questionnaire contains the following columns:
- The word “Questionnaire” is placed in the middle.
- There is space for a photo in the upper right corner.
- The main part is a column with 2 columns.
- Below the table there is free space, where you can indicate your time of study and past work experience. It is required to indicate the years of entry and departure from the position. It is recommended to add the address and name of the organization.
- Below you need to write down information about military service, relatives, and travel abroad.
- At the end there is a personal signature and date. Just below there is space for the employer’s signature and the date of acceptance of the document by the HR department. The employee puts a stamp between the two dates.
How to fill out and sample
It is required to provide detailed information about labor activity and relatives, including their dates of birth, names, places of work and addresses.
There is a separate block 3 in the form where you need to enter:
- trips abroad with dates;
- availability military rank or duties;
- actual address of residence and as in the passport, if they differ;
- basic data of a civil and foreign passport;
- TIN and SNILS.
If there is space in the questionnaire, you can provide additional information. This column is the last, then the applicant confirms the accuracy of the data with a signature.
For sales consultant
Should include several important blocks. The first to fill out the section on personal information is to enter your passport details. Then the work experience is recorded with the start and end dates of the activity.
Information is briefly written about the previous employer, what responsibilities and achievements the person had. It is recommended to pay attention to the results of work, confirming them with numbers.
For example, a sales consultant can enter:
- served more than 200 customers at the checkout daily, accepted non-cash and cash payments;
- helped customers choose a product of a certain category, so sales increased by 25%;
- daily displayed goods on designated shelves, won a competition for window dressing;
- was involved in unpacking and arranging price tags for goods, which made it possible to serve customers faster;
- Reported monthly to the employer regarding new products.
Then the key skills of the employee are filled in, it is necessary to clarify what influences the person’s professionalism. For example:
- involved in the sale of cosmetics for 5 years;
- has excellent knowledge of a range of specific products;
- knows how to find contact with customers;
- knows the cash register, understands the rules for issuing and accepting money;
- understands the importance of customer-oriented service;
- knows how to work in a team and achieve goals together;
- knows the rules of trade and understands the law on protecting the rights of buyers.
The sections with achievements are filled in last. The citizen is asked to indicate professional differences. It is recommended to express yourself clearly and provide specific information. For example, a citizen can work in a high-traffic store and calmly serve many customers without rest.
What should an employer do with the application form?
If a citizen is refused to sign an agreement, the application is retained by the employer, the information remains confidential. If the applicant has received a position, the application form is filed in a personal file and stored at the enterprise.
Filling out the application form is one of the mandatory steps when looking for a job. Based on the information received, the employer will draw conclusions about the professional and personal qualities of the citizen, his work experience and expectations.
It is important not to forget that the document is official, so you need to fill out the fields compactly and with confirmation of the words spoken.