The Labor Code enshrines the right of citizens to simultaneously perform professional duties in several positions or in several organizations. In this case we are talking about part-time work.
Part-time work can be internal, when an employee combines professional duties within one company, and external, when additional income is brought to him by employment with another employer.
If such a situation arises in personnel practice, it is important for the accountant to know how to make a part-time entry in the work book (a sample will be presented below).
External part-time work: is registration necessary?
In accordance with Art. 66 of the Labor Code of the Russian Federation, which determines the procedure for maintaining work books, the employee is given the right to reflect the fact of part-time work in this document.
If a company employee is an external part-time worker, the main question when making an entry in the work book about part-time work is which employer should be contacted to make the entry.
First of all, the employee must know that the obligation to make an entry (Article 66 of the Labor Code of the Russian Federation) is assigned to the main employer. In this regard, having in hand a certified copy of the order or employment contract from the second job, the employee can contact the personnel department at the main place of work to make a record of part-time work.
Making an entry in the work book about part-time work: basic rules
To ensure that HR officers do not have any questions, the Ministry of Labor Resolution No. 69 dated October 10, 2003 developed and approved Instructions for filling out work books.
The principle of filling out is similar to making any other entry. The four columns contained in work book, must reflect the following data:
- The number of the entry being made in order;
- Execution start date professional responsibilities at the same time;
- Information about the employer and the part-time position held by the employee. Also in this column it is necessary to indicate that the employee works part-time at this place of work;
- Information about the document on the basis of which an entry is made in the employee’s work book.
Entry in a part-time work book - sample:
Is it necessary to enter information about part-time work in the employee’s work book if the part-time job is internal?
In this case, it is important to distinguish between the concepts of internal part-time work and internal combination of positions that are similar in sound, but different in meaning.
Internal part-time work is the performance of additional work at the place of primary employment in the time free from performing main duties. In this case, the employee also has the right to reflect this information in the form of an entry in the work book.
Entry in the labor record about internal part-time work - sample:
A part-time worker becomes the main employee: entry into the labor record
In personnel practice, a situation may arise when a part-time worker ceases to be such and becomes the main employee of the organization. How should this fact be reflected in the work book, and is it necessary to do this in principle?
In this situation, representatives labor inspection invite the employer to do one of the following:
- Terminate the part-time contract and draw up a new one, where the employee will appear as the main one. After registration of all necessary documents, HR employee makes a note. In this case, the book must contain a record of dismissal (if an appointment was made) and a record of new employment.
- By signing an additional agreement to the current employment contract. In this case, after preparing the appropriate document, the personnel officer can make an entry in the labor record.
Thus, regardless of which of the proposed methods the company uses, if a part-time worker becomes the main employee, an entry in the work book is required.
IN modern realities combination of professions and places of work is far from uncommon. Sometimes an employee is driven by the need for additional income, and sometimes it is a matter of properly building a successful career in his specialty and gaining the missing experience. IN the latter case for an employee important point there will be proper registration of data in his employment record.
How to make an entry in a part-time work book
The question of how to correctly make an entry in a work book about part-time work is briefly covered in Instructions for filling out No. 69. According to clause 3.1, this right is granted exclusively to employers at the main place. The procedure for making such entries differs little from the standard one.
But in order for information about the combination to appear in the book, the employee will have to collect some papers:
- A certificate from the organization where the specialist works at the same time, about the form and conditions of employment;
- A copy of the order with a “wet” seal of the same company;
- Statement from the hired person himself.
The list of documents in the instructions or the Labor Code of the Russian Federation is not specified, so it may vary slightly for a particular organization.
Who makes an entry about part-time work in the work book?
It is unlikely that major employers are supportive of employees working part-time, especially in other companies. This is perceived as a waste of energy and attention. In this case, the specialist’s request to include in the book any information about other work may cause dissatisfaction with the authorities.
Many employees try to convince their secondary employer to fill out their paperwork. HR officers are not authorized to do this even if the work book is in the hands of the employee. The norms of Instruction No. 69 speak only about the main place.
Entry in the work book for part-time employment in another organization
The legal right of an employee is to enter any extraneous information into the employment record. If an employee decides that he simply needs something like this, he should declare this in writing. Based on this application, and if other documents are available, a record of part-time work is made in the work book. This is done by the manager or personnel officer of the enterprise at the main place of work.
If the management does not express any objections to external part-time work, an entry for an additional place can be made immediately after admission to the ranks of the parallel team.
Application, copy of the admission order and certificate with information about the correct name third party organization give the main employer the right to issue an order and make a new entry in the labor record.
It is worth noting that the sooner, after the date of admission to the part-time job, the employee provides a package of documents, the more correctly his book will be drawn up:
- Column 3 “Romashka LLC” - name of the enterprise from the certificate;
- Column 1 “8” - next number;
- Column 2 “04/12/2018” - date of the order for the addition to the book;
- Column 3 “Hired as a part-time programmer” - data on the position is transferred from the provided copies;
- Column 4 “Order No. ... dated 04/05/2018” - date of admission to additional work.
How to make an entry in a work book for internal part-time work - sample
If an employee combines several responsibilities in one company, that is, we are talking about internal part-time work. In this case, it will not be difficult to agree with the boss on the reflection of information. Since there is no conflict of interest in this situation, the employer should not request documents confirming the fact of employment. The employee only needs to write a statement requesting that this information be included in the labor record.
After submitting the application, it would be correct to issue an order to the organization to make the specified entry, and a line with the following approximate serial number will appear in the employee’s book:
“Entry No. 5. 12/05/2017 Accepted part-time to the position of cashier” (Order No.... dated...).
Since the organization is the same in terms of its main place and internal combination, in the “Information about admission ...” section, the name of the enterprise remains the same.
How to make an entry in a part-time work book retroactively - sample
It happens that the employee did not dare to ask the boss to enter data or simply forgot. Then the new main employer will be forced to do this. Since the chronology of the records will obviously be violated, the HR department will need to correctly enter the information backdating You will need certified copies of orders from your previous place. It is advisable that the employee himself, in the application, not only express a request to add data to his certificate, but also indicate the reason for his belated impulse.
As with internal combination, you should prepare an order and correctly make an addition to the specialist’s book.
If an employee practiced combination in absolutely no connection with current company organization, the following example can be taken as an example:
- Column 3 “Vasilek LLC” - the name of the part-time enterprise, even if the part-time operation was once internal and the same enterprise acted as the main employer;
- Column 1 “6” - the next serial number;
- Column 2 “04/05/2018” - date of adding information, issued according to the date of the order based on the application of the hired person;
- Column 3 “Hired as a part-time technician” - data on the position is transferred from the provided copies;
- Column 4 “Order No. ... dated 12/05/2017” is the only date that can be safely reflected “retrospectively”.
How to make an entry in the work book about transferring to a permanent job from a part-time job
If the worker decides to make the non-core job permanent, the employer will be forced to follow the following procedure:
- Prepare a dismissal order and carry out all calculations with a specialist;
- Arrange for this person to be hired the next day, but as a full-time employee.
You can also do this by ordering a transfer, then it will be possible not to pay compensation amounts due upon dismissal, but to provide leave according to a previously drawn up schedule. In any case, written information and consent of the person being translated will be required.
Depending on the chosen path, a note will appear on the worker’s certificate either about dismissal and simultaneous hiring, or about transfer to a permanent unit. The paragraph of Article 77 of the Labor Code of the Russian Federation will also be chosen based on what the worker indicates in his application.
Sample entry in the work book about part-time dismissal
Information about dismissal from a part-time company is entered according to exactly the same principle as admission. The list of documents is also no different. Only the content of column 3 will change; it will indicate that the parallel employment relationship has been terminated.
There are no legislative provisions on the mandatory entry of information on combining professions or employers. Moreover, when calculating the insurance period, “extra” marks can become a hindrance. If it is important for an employee to confirm his experience in a certain specialty, this can be done with a copy of the employment contract.
Today, at the legislative level, the possibility of employment in various ways has been established. Recently, due to crises, part-time employment has become increasingly popular.
But both the employer and the employee need to remember a large number of the most different features this type of employment.
This especially concerns its admissibility, as well as the hiring procedure. Documentation of part-time work has enough a large number of various features.
This is covered in detail in the legislation in force in the Russian Federation. Special attention it is necessary to pay attention to making an entry in the work book.
Basic Aspects
Part-time work is special kind employment of an ordinary worker. It implies a large number of different features.
For the most part, they all relate specifically to the time during which immediate duties are performed, as well as documents.
Some difficulties sometimes arise precisely due to the need to enter certain data into the work book.
Before hiring an employee in this way, you should understand the following basic nuances:
- basic concepts;
- purpose of the document;
- current standards.
Basic Concepts
The list of regulatory documents related to hiring a part-time employee is quite extensive.
It regulates all aspects related to design. But for a correct interpretation of legislative acts, it will be necessary to become familiar with the basic terminology.
Today, the most important concepts include the following:
- "part-time";
- "combination";
- "wage";
- "working day";
- "production".
First of all, it is necessary to avoid confusion in the concepts of “part-time” and “combination”. Combination means employment at the same enterprise in different positions.
The combination of professions is most often practiced. Job duties are performed simultaneously. The conclusion of the second is simply not required.
At the same time, part-time work implies full-time employment. Carried out standard.
But it is not necessary to make the corresponding entries directly in the work book. Since it is usually located at the main place of work.
When working part-time, work duties at the second job are performed in free time from the main job. At the same time, some restrictions are imposed on working hours.
"Salary" - a certain amount Money, which the employer is obliged to pay to its employees for the performance of labor duties.
An important feature of part-time work is that the employee is subject to all sections of the Labor Code of the Russian Federation. And regarding wages Same.
In accordance with current legislative norms, the absence of this document is grounds for refusal to hire.
Main purpose of labor:
- reflection of information about the labor activity of a citizen of the Russian Federation;
- the reasons and grounds for dismissal are indicated.
When hiring and dismissing, a corresponding record is made. Making an entry in the work book is carried out at the request of the employee.
To do this, you will need to submit a special certificate from your main place of work. It must confirm the very fact of part-time employment.
Based on this document, a corresponding entry is made in the work book.
It is important to remember that there are a fairly extensive number of rules for filling out this document. All of them must be followed.
Otherwise, when conducting an inspection by special regulatory authorities, quite serious problems may arise. This is why you should avoid the assumption various types errors.
Current standards
Today, the legislation examines in as much detail as possible all aspects related to filling out a work book.
You should read them carefully. Today, the fundamental legal documents are the following:
I. general provisions; |
|
| Article No. 65 of the Labor Code of the Russian Federation | Full list documents that must be submitted to the ordinary employee immediately before concluding the contract |
| What is a work book, what entries need to be made in it | |
| The format of the concluded employment agreement is indicated. |
There is also a fairly extensive list of various types of additional specialized regulatory documents.
Their effect extends to certain groups of persons. IN similar cases a personnel employee or other employee filling out labor forms should be especially careful.
It is important to remember the regulations relating specifically to part-time work. When filling out the labor form, this point should be reflected.
The procedure for making an entry in the work book about part-time work
An entry in the work book about part-time work in the same organization must be entered in accordance with current legislative norms.
The situation is similar if a similar procedure is carried out in another enterprise. When part-time work is carried out in different organizations.
All features of filling out the labor form are reflected in the current legislative norms. The full list of all the nuances is quite extensive.
Video: part-time job
In the absence of relevant experience in filling out work permits, it is worth first considering the following fundamental questions:
- general rules of employment;
- how to make a recording;
- stamp and signature;
- example of filling (sample).
General rules for hiring
Today at labor legislation general rules are indicated. On this moment This procedure is carried out in accordance with the algorithm reflected in the legislation.
Documented hiring is carried out as follows:
| The potential employee himself fills out a special application for employment | This point is not regulated by law, but many employers want their employee to draw up a document |
| The employer is obliged to inform his future employee | With all the necessary regulatory and local acts, |
| Direct conclusion of a part-time employment contract | And also the agreement regarding financial liability- if it occurs |
| Registration is carried out accordingly | , employment contract |
| The employee is given a copy of the employment contract | The second remains in the HR department |
| Issued in form No. T-1 order | About hiring |
| The order is being registered | |
| The employee must sign | Acquainted with the hiring order |
| After completing all the indicated | Above the procedures, a corresponding entry is made in the work book |
| Relevant information is displayed | In the book of movement of work books |
| Employee registration is being carried out |
In fact, making a corresponding entry in the work book is done last when applying for a part-time job. The situation is similar if there is a dismissal.
The corresponding entry will be made only after the formation of the dismissal order. It is not recommended to violate the procedure established by law.
Since in this case it is possible that the dismissal or hiring may be considered illegal. The contract may be canceled in court.
How to make a recording
There are basic rules for filling out work books. It’s worth familiarizing yourself with the basics in advance.
When making an entry about a new place of work, the employer enters the following data into the type of document in question:
- about the hired employee himself;
- about the duties performed, position;
- o – inside and outside the enterprise;
- dismissal;
- employee awards, any merits - if any.
It is important to remember that it is inadmissible to enter information about various types of penalties. But at the same time, if the dismissal was carried out at the initiative of the employer, a reference is made to the corresponding article of the Labor Code of the Russian Federation.
This point is reflected in the legislation in force in the Russian Federation. The basic rules for filling out the following points:
| All entries must be made with gel, fountain or ballpoint pens | Black, blue or purple |
| All numbers must be Arabic | Days and months of two digits, years of four |
| The state language must be used | Russian, any other language is not allowed |
| When entering certain data | It is not allowed to make any reductions - this also applies to positions |
| All entries are made only on the basis of orders | — |
| Each entry has its own individual number | There are some exceptions |
Violation of the basic rules is not allowed. If an error occurs, corrections are possible only in individual cases.
Stamp and signature
Mandatory elements to confirm the corresponding entry in the labor record are:
- signature;
- seal.
The signature must be affixed by the employer. Usually this is a personnel officer, a personnel inspector. This can also be done by any personnel employee. A seal is required.
Filling example
It is worth familiarizing yourself in advance with a sample of making relevant entries when working part-time:
Invalidation
If there are sufficiently serious errors, an individual entry may be invalidated.
However, this can be done either directly from the employer or.
But you will need to apply directly to the location of the employer who made the entry. At the same time, it is impossible to invalidate the entire work book.
FAQ
There are certain questions that arise most often when filling out this type of document.
These include the following:
- nuances in internal alignment;
- Is it possible to fill it out retroactively?
Nuances of internal alignment
If the combination is carried out at the same enterprise where the main place of work is, then the algorithm for filling out the work record remains the same.
The same applies to filling out the work book itself. It will be necessary to carry out all procedures in a standard manner. There will simply be no differences.
Is it possible to fill it out retroactively?
Sometimes, for some reason, the employer does not have time to make all the necessary amendments to the labor report. In this case, the question arises: is it possible to make entries retroactively?
It is undesirable to allow such situations, it can cause many problems.
This procedure can only be carried out if part-time work is the main place of work.
Registration of a work book today is one of the most important procedures when hiring and dismissing. That is why it is necessary to be very careful about its implementation.
Many people today work part-time when they are not busy with their main job. And more and more often, part-time workers want to find official employment.
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When working part-time, how is an entry made in the work book? It is often believed that the main difficulty lies in finding suitable additional work.
But the real problem is the proper paperwork. In youth, the accumulation of experience is not given enough attention.
But when calculating a pension, every year worked becomes valuable.
The fundamental supporting document is the work book. How to correctly register an employment record when working part-time?
Basic moments
The work book contains information about all official periods of a person’s working activity.
The importance of the document lies in the fact that upon retirement, the amount of security will depend on the accumulated length of service. And they confirm this in the labor record.
At every official employment An entry is made in the work book about the start of work in a specific organization.
Upon dismissal, a dismissal record is entered in the same way. The absence of an entry in the employment record becomes a violation of labor legislation.
Is a part-time entry made in the work book? According to labor law, in the case of additional employment, an entry about the work in the work book is not mandatory.
Although, at his own discretion, the part-time worker can initiate the registration of the recording. In practice, two options are possible:
The legislation of the Russian Federation does not have clear regulations regarding how an employee must express a wish to make an entry in the work book about part-time work, in writing or orally.
According to lawyers, any process must have documentary evidence. Therefore, it is recommended that the part-time worker draw up an application with a corresponding request.
What it is
Part-time work is called work activity, implemented during the time period free from main work.
And there is a combination:
In both cases, part-time work requires proper documentation. The law does not limit the number of jobs that a person can engage in free time.
But you need to take into account some nuances, when possible. So you can work part-time only in your free time, not busy with your main job.
Part-time work should not take more than four hours per day. A full-time working day for a part-time worker is possible only if there is a day off at the main place of employment.
But the total number of hours worked per month should not exceed half of the standard working hours provided for key workers.
Any part-time employee, regardless of the form of part-time work, is formalized by an independent employment contract and.
At its core, part-time work is a regular employment relationship, but with reduced working hours.
When an employee is hired, he submits an application and provides the necessary documents for registration.
The only difference when registering a part-time job is that it is not necessary to provide a work book. All work records are usually retained by the main employer and are not issued.
Although a part-time employer may require an extract from the main place of employment.
This is necessary to confirm that the main work does not involve difficult and harmful conditions or driving transport, since the law prohibits the combination of such activities.
Purpose of the document
The work book is intended to record and confirm the conduct of labor activities. Therefore, making a record of employment for a permanent job is considered mandatory.
But is it really necessary to register for a part-time job? This is not mandatory, but having a record is desirable in the interests of the employee himself.
First of all, recording a part-time job increases the period of employment and, accordingly, the length of service increases.
This point becomes important when the amount of experience available becomes important.
Equally important is the ability to confirm experience in a particular activity. This fact can be very useful in future employment.
Current standards
The procedure for making an entry in the work book about the employment of a part-time worker is determined by the “Instructions for filling out work books”, adopted.
It says here that the entry into the labor record is made at the request of the worker. In this case, a record is made by the main employer. The basis is a document issued from the place of part-time employment.
When making an entry in the employment record, the date of acceptance for part-time work, the name of the organization and department, and the title of the position are indicated.
That is, we make entries in the work book for part-time work only with proper reasoning. Recording is carried out in the same way.
How to register an employment record when working part-time
Just as part-time work is divided into two categories, the rules for drawing up a work book differ depending on the form of part-time work.
No other documents will be required to be provided. The employer has all the necessary data to register. Entry into the work record of an internal part-time worker is made according to the general rules.
A note is made about admission to a specific position, the details of the corresponding employment document are provided, and a note about part-time employment is indicated and made.
After filling out, a note must be made in the employment contract stating that the activity is carried out during free time from work.
Otherwise, the work will not be part-time, but, which is a completely different concept and is associated with certain restrictions.
An external part-time worker first contacts the main employer to make an entry in the employment record. It is necessary to obtain consent to indicate information about part-time employment in the work book.
Some employers do not welcome additional employment in principle, others are against work not related to their main activity.
And sometimes the type of activity itself requires permission for part-time work from the main employer.
Eg, CEO can become an external part-time worker only with the permission of the founders.
Photo: application for making an entry in the Labor Code about part-time work
When consent has been received, you need to contact the additional employer to obtain a supporting document.
Can be provided as confirmation employment contract part-time worker, certified or a copy of the employment order.
Principles of such employment
When applying for part-time employment, you need to know the basic principles of such employment. The design of the work book also depends on this.
Any person can become a part-time worker if his main type of activity does not prohibit combining additional work.
But what to do when an employee quits his main job? Will part-time work become your main job?
If a part-time worker quits his main job, there is no automatic conversion of additional work into main work. In general, an external part-time worker is not at all obliged to notify the employer of dismissal.
But if the employer is notified, the external part-time worker may become...
Usually, an existing agreement is concluded. It contains information about changes in work hours, payment procedures, and functional responsibilities.
To make a new entry, you need to terminate the part-time contract and draw up a new agreement on admission to permanent work with enrollment on the staff.
Procedure for entering data
When working part-time, a work book is filled out at the main place of work. Moreover, making an entry without a proper basis, that is, without a supporting document, is strictly prohibited.
Such an entry is considered invalid. It’s easier for an internal part-time worker in such a situation, since everything necessary documents available from the employer.
But an external part-time worker should, in addition to the application, take care of providing a supporting document and its proper certification.
The provided certificate or copy must be certified by the seal of the employing organization and the signature of the manager or responsible personnel employee.
When hiring
When registering a part-time job, the necessary information is entered immediately below the entry about the main employment.
The step-by-step filling procedure is as follows:
| In the first column enter the serial number of the entry in the list | For example, the primary employment record is listed as number one. Therefore, the part-time record is numbered two |
| The date of employment is written in the second column | Based on the provided document |
| In column three, enter the entry directly | For example, “Accepted part-time for the position...”. It is not necessary to clarify whether we are talking about external or internal part-time work. However, for an external part-time worker, it is mandatory to indicate the name of the employing organization |
| In the fourth column you need to indicate the details of the document | Which became the basis for making a record. For example, the number and date of the corresponding order. In case of external part-time work, the order of which particular organization is indicated |
| Finally, the organization's seal is affixed | Being the main employer |
Upon dismissal
An employee has the right to resign from a part-time job at any time. And if the employment record contains an indication of additional employment, then it is necessary to make a record of dismissal.
To do this, the employee also provides supporting documents to the HR department - a dismissal order or an extract from it, a corresponding and certified certificate.
In addition to information about employment in another organization, the provided documents must indicate the reason for termination labor relations. It is this information that is indicated in the work book.
For example, fired due to at will, by agreement of the parties or for any other reason. Making a notice of dismissal is similar to entering information about employment.
Is it possible to retroactively
Sometimes a record of part-time work is not indicated in the employment record, because the employee did not express such activity.
But over time, he may realize the importance of this information and will want to make a proper record. If work continues, then no problems arise.
Based on the submitted document, the required entry is made. And if an employee quits his main job, is it possible to make a record of part-time employment after dismissal?
The law does not prohibit making an entry in the employment record retroactively if there are the necessary supporting documents.
Video: there is no entry in the work book and no employment contract - what does this mean for the employer?
To do this, the employee will first need to obtain a certificate or other document from the place of part-time work.
Example entry (sample)
Part-time activities are not that common. Even less often is such work formalized.
Therefore, not every personnel officer knows about the nuances of making such an entry in the work record, even if he knows the basic principle of registration.
In case of internal part-time work, the entry is made immediately below the entry about the main job, without skipping a line. The date is set according to the date the book was filled out.
The recording itself goes like this:
“Hired as a part-time employee for such and such a position”
The fact that no deviation has been made from the last entry indicates internal part-time work.
Finally, the number and date of the corresponding order are entered, and the date should be slightly earlier than the date of entry. A stamp is placed, a signature is placed and the registration is completed.
When there is a crisis, many people look for part-time work on the side or in their company, combining several positions at once. Is it possible to make a part-time entry in the work book and how to avoid making mistakes? Let's look at all the questions on this topic in this article.
Several general rules for displaying information
Part-time work has some important characteristics and features that are different from hiring according to the signing of an employment contract. So, part-time work can be external and internal. Based on the name, internal part-time worker is an employee of an organization performing other duties in his own company.
An external part-time worker is an employee who works both at his main place of work and in a third-party organization. All rules for filling out work books are prescribed in Government Decree No. 225, which was issued in 2003 and Article 66 of the Labor Code of the Russian Federation.
True, in these resolutions very little is mentioned about part-time workers. The main thing you need to know is that employment in the second workplace will be entered only with the consent of the employee himself, but if we are talking about the main employment, then information about it is considered mandatory for documentation.
This means:
- Part-time registration may not be entered.
- To reflect information about external part-time work, the employee needs to bring all supporting documents to the HR department.
- If a person does not currently have a main job, no information is recorded separately anywhere.
Speaking about part-time work, we should also talk about another possibility of mentioning an additional place of work. The legislator introduces the concept of combining positions in order to describe the functions that an employee can perform if they are not specified in his contract. Such a case must be formalized by order of the director and only with the written consent of the employee without concluding an additional agreement. Such entries are not reflected in the work book.
External part-time worker - features and nuances
If you want to get a position, be sure to warn your future employers that you are already working. This information will be useful if the employer needs to enter data on part-time work.
Moreover, the Labor Code of the Russian Federation does not provide that a future employee needs to provide his second employer with any evidence of employment in another job. The only case is if you have to work in a “hazardous industry”, because in this case the employer needs a certificate of work in a second place.
The documents to be submitted to the HR department will be as follows: an agreement is signed with the employee, and an employment order is drawn up. If an employee wants information about his second place of work to be indicated in his employment record, he should ask the second organization to draw up a special letter for his “main” manager, and the documents must indicate the order number, the date of its signing, and the employee’s position.
Based on the letter, the company’s personnel officer must make the following entry in the work book:
- Column 1 reflects the record number in increasing order.
- In columns such as 2,3 and 4, you need to note the date of admission to part-time work. True, in some cases it happens that the records will not go in chronological order- in this case it will not be an error.
- In column number 5 you need to indicate the name of the second organization where the employee will work, his position, and department. For example, the wording could be as follows: Hired as a part-time employee at Bukvar LLC in technical department for the position of engineer.
- In column 6 you must enter the name, information about the order - its number and date.
Entry in the work book for external part-time work
It also happens that a specialist leaves his main place of work and forgets to inform the head of the enterprise where he works part-time. In fact, this is considered a violation, since part-time work presupposes the presence of a main workplace, but in in this case no punishment is provided.
Moreover, the company in which the employee currently works is not obliged to transfer the employee to the main place of work in the event of termination from another job.
The fact is that after dismissal, the work book along with the entry must be immediately handed over to the employee - and the employer no longer has any right to make any changes to it.
However, the law does not limit applying to the employer for a similar record again when the specialist finds his main place of work. At the same time, documents on part-time work can be provided even after several years. However, it is worth noting once again that the entry should be dated precisely from the moment of hiring for a part-time job, and not from the date when this document passed to the main employer.
To reflect the facts of internal part-time work, there is no need to make any additional entries in the work book and no other documents are required, since they will be stored in one organization.
The only thing is that you can get a statement from the employee, which will confirm the desire to keep records in the labor record. When making an entry, you do not need to enter the company name, since this will only duplicate the information. Therefore, in the fifth column the entry will be as follows: “Accepted as a part-time administrator.”
How do I file notices of dismissal?
Let's study in more detail how to properly format records in the case of external and internal part-time work. After reading our materials, you can quickly enter information without errors.
External part-time job
There are practically no serious differences here: an entry into the employment record can only be made if there is a letter from a third-party employer. In this case, it must indicate:
- Reasons for dismissal.
- Date of writing the order, its number
In column number five there should be approximately the following wording: “I was fired from my part-time job at Lyutik LLC at my own request in accordance with Article 77 of the Labor Code of the Russian Federation.” In the sixth column we indicate information about the order - date of preparation number.
It’s okay if entries were made different people- This is fully provided for by law. At the same time, responsibility for the availability of such information also falls on the employee, but in the absence of it, no punishment will follow.
Features of internal part-time work
Here the situation is the same: information is recorded only if the employee himself wishes it. Data is recorded based on documents on termination of a contract or agreement. It happens that a specialist wants to remain in a part-time position after resigning from his main job.
Internal part-time worker - the main employee in the organization
Often employees want to transfer from a part-time job to their main job. In this case, you must first terminate the employment contract from your previous main position, and if a specialist works in two positions at the same time, he is simply transferred by drawing up an additional agreement to the contract.
The recording instructions will be as follows:
- The former employer makes the required entries in the employment record regarding the dismissal.
- A stamp is placed, the employee signs that he has read all the information, and the work book remains in the hands of the former employee.
- For a new enterprise where the employee previously worked as a part-time employee, we register data on the transfer or employment of the citizen to the main place of work.
It is important to note that if the status of an employee changes from main to part-time, you must first terminate the employment contract, since it is impossible to formalize this process by transferring from one position to another.
What to do if the part-time employee and the director are the same person?
The law does not prohibit a manager from working as a part-time worker in another place, however, Article 276 Labor Code The Russian Federation provides for the availability of permission from the authorized body, which must be documented in a protocol or decision. However, it is not necessary to enter information about these documents into the work book.
Separately, it is worth talking about the most common case, when the head of an enterprise and an accountant are the same person. Registration in this case depends on the conditions specified in the charter and can be carried out in two ways:
- If the Charter states that the manager can engage in accounting activities, then there will be no part-time work, since in staffing table this vacancy will not be available. Naturally, there is no need to make any entry in the labor record in this regard.
- If the Charter does not provide for such employment, then an entry can be made according to internal part-time job or even better, a combination. In this case, no notes are also made on the labor report.
By the way, it also happens that the manager cannot in any way be involved in accounting in the organization. In this case, you should not take risks and carry out registration in any way - this may result in fines.
