MINISTRY OF CULTURE USSR
ORDER
1. Approve the Instructions for accounting and storage of museum valuables located in state museums USSR, and put it into effect on October 1, 1985.
2. The ministries of culture of the union republics will bring this Instruction to all subordinate museums and cultural bodies.
3. Ministries of culture of the union republics, museum departments (t. Rodimtseva I.A.) and fine arts and protection of monuments (Comrade G.P. Popov) to exercise constant control over ensuring the accounting and storage of museum funds in accordance with the approved Instructions.
4. To recognize as no longer in force the Instructions for accounting and storage of museum values of museums of the system of the Ministry of Culture of the USSR (except for art), approved by the Ministry of Culture of the USSR, and Order of the Ministry of Culture of the USSR of December 23, 1971 N 754 “On the implementation of the Instructions for accounting and storage museum valuables in art museums and art departments of museums of the USSR Ministry of Culture system."
Deputy Minister
T.V. GOLUBTSOVA
INSTRUCTIONS
FOR ACCOUNTING AND STORING MUSEUM VALUABLES LOCATED
IN THE STATE MUSEUMS OF THE USSR
I. General provisions
The procedure for accounting and storage work
1. State museums of the USSR are the main repositories of monuments of material and spiritual culture, as well as natural history, which are part of the museum collection of the USSR, and are obliged to ensure their accounting and complete preservation.
This Instruction defines the procedure and basic forms of accounting, methods of storage and restoration of museum valuables.
2. Based on these Instructions and taking into account other regulatory documents The management of a museum, restoration or exhibition institution is obliged to develop its own instructions defining the internal procedure for recording, storing and restoring museum valuables: storing them in storerooms, in permanent exhibitions and at exhibitions, receiving and issuing for permanent or temporary use, restoration inspections, security, duty , sealing and sealing of premises, storage of keys, rights and responsibilities of custodians, researchers, restorers, room caretakers. Fire and security guards are determined in accordance with the established procedure.
3. The director of a museum, restoration or exhibition institution is responsible for creating appropriate conditions for storing museum valuables, for their complete safety, for the state of accounting, scientific inventory, restoration and conservation, for ensuring their protection during the day and at night, as well as for fire safety condition of the museum (institution).
4. Along with the director, responsibility for the integrity and safety of museum valuables, for the condition and correct positioning their accounting, conservation and restoration are the responsibility of the chief curator (in some museums - the deputy director for accounting and storage). If the museum does not have a chief curator on staff, responsibility for this work rests with the head of the collections or a researcher who, by order of the director, is assigned the duties of a curator or manager of the collections.
Note. In museums where the chief curator (head of funds) is also the custodian of museum valuables, he also bears, in accordance with the established procedure, financial liability for the safety of the collections in its custody.
5. The Deputy Director for Scientific Affairs is responsible for the acquisition of funds and the proper quality of scientific inventory. In museums where there is no deputy director for scientific affairs, responsibility for this work directly borne by the director.
6. Deputy director for administrative and economic affairs, and in large museums and deputy director for capital construction are responsible for ensuring normal temperature, humidity and biological conditions in the museum premises, the state of sanitary and electrical facilities, guard security, timely repairs of the building, supplying the registration, storage and restoration services with the necessary materials.
The deputy director for administrative and economic affairs must carry out all work to ensure and improve the conditions for storing museum valuables under the direction of the director and coordinated with the chief curator, and in the absence of the latter, with his replacement.
7. In museums where the storage of museum valuables is carried out in departments, the head of the department, along with the chief curator, is responsible for their integrity and complete safety, correct accounting, storage and display, conservation and restoration.
Rights and responsibilities of the chief custodian
8. The chief curator (or head of funds) of the museum manages the work of accounting, storage, conservation and restoration of museum valuables and controls its implementation directly or through the relevant heads of departments. He also controls the admission of persons to the storage of funds and ensures compliance with established rules for the use of museum valuables, and conducts key housekeeping.
9. The chief curator (or head of funds) is appointed and dismissed in museums of union subordination by the Ministry of Culture of the USSR, in museums of republican subordination - by the ministries of culture of union and autonomous republics, in museums of regional, regional, district, etc. subordination - by the relevant departments and departments of culture according to subordination. In state museums of other ministries and departments, the chief curator (or head of funds) is appointed and dismissed by a higher authority.
10. Reception and delivery of cases upon the appointment or dismissal of the chief curator (or head of funds) are carried out according to acts recording the presence and safety of museum funds, the state of accounting and storage, the engineering and technical condition of the premises and equipment of storage facilities, exhibition halls and restoration workshops, the nature temperature, humidity and light conditions on the day the report was drawn up.
11. During vacation, illness or other periods of temporary absence of the chief curator (or head of funds), his rights and responsibilities are assigned to another employee appointed by a special order for the museum.
12. The chief curator (or head of funds) is subordinate directly to the director of the museum and, according to his rights and responsibilities, is his deputy in the field of accounting and storage work.
13. All documents, correspondence, reports, records, storage and restoration plans, as well as documents directly related to the movement of museum funds (reception and issue, transfer from department to department, etc.) must be endorsed by the chief curator (head . funds) or subscribe to it.
14. The instructions and orders of the chief curator (head of funds) in the field of accounting, storage and organization of restoration work are mandatory for all museum employees.
15. Appointments, dismissals and transfers of employees of accounting, storage and restoration, as well as internal security and caretakers of the halls should be made only in agreement with the chief custodian (head of funds).
16. The chief custodian (head of funds) is obliged to ensure:
a) correct accounting of all museum funds in full accordance with these Instructions;
b) taking measures to store museum valuables in conditions that guarantee them from damage and theft;
c) proper maintenance and storage of all accounting and custody documents;
d) timely development of internal museum instructions that define a strict procedure for work in the field of accounting, storage, restoration and protection of museum valuables and the responsibility of each custodian and internal security employee for the entrusted area of accounting and storage work;
d) control over proper work heads of departments, curators and other employees in the field of accounting, storage, restoration and protection of museum valuables, their packaging for transportation;
f) periodic commission verification of the custodians' knowledge of instructions for recording and storing museum valuables.
17. In the event of receiving an order from the director that contradicts these Instructions, the chief custodian (head of funds), before executing it, must notify the director in writing about the incorrectness of the order given by him. When the director confirms the order in writing, the chief curator is obliged to immediately notify the Ministry of Culture of the USSR or the Ministry of Culture of the Union Republic according to the subordination of the museum (in state museums of other ministries and departments - to higher authorities).
18. Employees who allow the loss, theft or damage of museum valuables, as well as violation of fire safety rules and regulations, are subject to disciplinary and criminal liability and bear financial liability in the manner prescribed by current legislation.
19. The director and chief curator (head of funds) are obliged to immediately report all cases of theft, damage or illness of museum objects to the Ministry of Culture of the USSR, the Ministry of Culture of the Union, autonomous republics And local authorities culture in accordance with subordination orally and then in writing, with a detailed statement of all the circumstances of the incident.
Cases of theft must be immediately notified to the investigative authorities in order to take urgent measures to search for the stolen items.
20. In all cases of damage or serious illness of museum objects, the museum is obliged to immediately draw up a defective report, which accurately records the degree of damage or illness of the item, the cause and circumstances of the damage (a photograph of the damaged item is attached to the defective report). The museum is also obliged to take, in accordance with the established procedure, measures to restore and restore the object and eliminate the cause of the disease. If an object is damaged, the museum must ensure the safety of all its parts, even the most insignificant ones (particles of the paint layer of paintings, fragments of sculpture, porcelain, furniture parts, fragments of sewing, scraps of paper, etc.) and transfer them to the restoration workshop simultaneously with the transfer of the object for restoration .
21. All museums must establish careful control over the condition of particularly outstanding monuments of material and spiritual culture and natural history. Individual files should be opened for these monuments, which concentrate all documentation related to changes in the state of preservation of the object and its restoration. In the event of illness or damage to such a monument, a copy of the defective act, together with an explanatory note and a photograph of the damaged item, is immediately sent to the Ministry of Culture of the USSR and the Ministry of Culture of the Union Republic in accordance with the subordination of the museum (for museums of other ministries and departments - to higher authorities).
Restoration of particularly outstanding museum treasures, except for the simplest conservation work, may be carried out only with the permission of the USSR Ministry of Culture and in the presence of the conclusion of a commission consisting of authoritative specialists, museum workers and highly qualified restorers.
Rights and obligations of the custodian and other employees,
performing storage functions
22. Accounting and storage of museum valuables is carried out by the custodians of the museum’s funds and exhibitions.
In museums that do not have curators of collection departments on staff, their duties and the responsibilities of curators of the exhibition are assigned by the director to the department's scientific employees.
The duties of the custodian are also assigned to the director traveling exhibition or another person accompanying the exhibits of the exhibition.
23. Curators are appointed and dismissed by order of the director in agreement with the chief curator and the heads of the relevant departments (if they exist in the museum structure).
24. Persons who have a higher (or specialized secondary) education, have worked as a research assistant for at least a year and have completed an internship at a museum in the section of conservation work for at least 3 months can be appointed as custodians of museum collections.
25. Custodians directly or through the heads of the relevant departments (if the storage of funds is carried out by departments) are subordinate to the main custodian (head of funds).
26. The custodians of museum valuables made of precious metals and stones are approved upon the recommendation of the director by higher authorities under the subordination of the museum.
27. Guardians are responsible for established by law order for museum valuables in their storage, for their correct accounting and safety from damage and theft.
28. When a curator is dismissed or moves to another job in a given museum, the management is obliged to ensure the timely transfer of museum valuables in his custody to a new employee, and if this is not possible, to a specially created commission.
29. According to job responsibilities Custodians carry out the following work:
a) keep strict records of museum valuables in their financially responsible storage;
b) store them in conditions that ensure safety from damage and theft.
30. For these purposes, custodians are obliged:
a) accept funds for financially responsible storage according to the relevant acts, listing all accepted items and indicating the state of their safety at the time of acceptance.
Acts of acceptance for financially responsible storage are approved by the director. One copy of the act against a receipt in the registration book is issued to the custodian, the second goes to the accounting department (where there is no such department - to the main custodian or director), the third - to the file of this custodian, which is kept by the main custodian;
b) keep records and periodically check the availability of museum objects stored by them;
c) ensure their timely scientific inventory;
d) distribute items according to storage locations in funds according to a certain system and draw up topographical inventories, scientific reference files and custodian books;
e) take measures to provide storage facilities and exhibitions with museum equipment (racks, stands, display cases, cabinets, etc.) that meet the rules for storing museum valuables;
f) monitor the condition of museum equipment, as well as the condition of locks and seals on cabinets, display cases, etc., lock and seal them with your seal;
g) monitor the condition of the exhibition halls and storage facilities, lock and seal them upon completion of work in accordance with the internal regulations established in the museum, and in the absence of 24-hour security in these premises, monitor compliance with fire safety regulations.
Notes 1. In the event of an urgent need to open a storage room or display case in the absence of the curator, it is carried out by a commission consisting of three museum employees with the obligatory presence among them of the chief curator (head of funds) or the director, and in the absence of the director - his deputy. When opening a storage facility, an act must be drawn up recording the reasons and results of the opening.
2. The right to lock and seal the exhibition in compliance with the established procedure for the transfer of exhibits may be entrusted to the duty officer researcher around the museum. The duty schedule is approved by the director or chief custodian (head of funds).
h) if any deficiencies are discovered in the exhibition halls and storage facilities or in museum equipment leading to a violation of the rules for storing museum objects, immediately notify the head of the department, the chief curator (head of funds), the deputy director for administrative and economic affairs, and director;
i) control the admission of visitors to the storage facilities and ensure their strict compliance with established museum rules, keep a register of visitors to the storage facilities, and not allow entry into the storage facilities unauthorized persons without the permission of the director or chief custodian;
To the Museum of Peoples. Job descriptions approved by the director of the PF IAET SO. Manager, chief curator and custodians of the Museum's collections. Ensures the safety of museum funds on display in the museum. Order of the USSR MINISTRY OF CULTURE dated 290 on approval of instructions for accounting and. The main curator of museum collections in the established area. Entrusts the management of certain areas of the museum’s activities to other officials. Rules and instructions for accounting and storage of funds, proposals for modernization. In the position of curator of museum objects of the 1st category for at least 3 years.2. This could be the chief custodian of the funds or another employee. Internal museum instructions and job responsibilities. Organizes accounting. Curator of museum objectshigher professional education in specialties corresponding to the type of activity of the museum. Organizes accounting of museum funds, scientific description and certification.
Exhibits. Instructions: Using the information in this article and the methodology for creating a job description, develop a job description. Ensures safety. The chief curator reports directly to the museum director. JOB DESCRIPTION. Specialties corresponding to the type. Instructs management. Postgraduate education in management. Primary activity museum curator related to execution. Standard job descriptions for museum workers in the system of the Ministry of Culture of the RSFSR.1. The chief curator of museum collections is appointed to the position in accordance with the established procedure and is dismissed from the position upon proposal. On approval of the Instructions for accounting and storage of museum valuables. Based on these characteristics, a job description for the curator of museum objects is being developed, containing the rights and. Prepares for consideration at restoration. In museums that do not have curators of collection departments on staff, there are 29 of them. In accordance with their job responsibilities, custodians carry out the following work.
In accordance with their job duties, custodians carry out. Scientific secretary of the museum.1. Approve the Standard Job Descriptions for Museum Workers in accordance with Appendix 1. Approve the Standard Job Descriptions for Museum Workers in accordance with. Accounting and storage of documents of the Archival Fund Russian Federation, weapons,. At least 3 years of experience in museum work, of which at least 2 years in the museum collections. Job description museum security specialist. Chief curator of museum funds. This could be the chief custodian of the funds or another employee. Prepares acts and descriptions for the acceptance and release of museum objects from the museum's funds. Approve standard job descriptions for museum workers c. Exclusion of museum items from the main fund from the accounting records. Instructions for accepting and transferring collections for storage and use.
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curator of the museum's funds.
chief custodian of funds.
custodian of funds job description
3.1. The accounting and storage of museum objects and museum collections is carried out by the custodians of the funds (hereinafter referred to as the responsible custodians), appointed and dismissed by order of the director in agreement with the chief custodian and the head of the relevant custodial department, if such departments are provided for in the structure of the museum.
3.2. The responsible custodian of museum objects made of precious metals and precious stones is appointed to the position by order of the museum director in agreement with the founder.
3.3. The duties of the responsible custodian of museum objects, by order of the museum director, are also assigned to the custodian (custodians) of the exposition and exhibitions, including foreign ones.
3.4. The responsible custodian reports to the chief custodian directly or through the head of the relevant custodial department.
3.5. The responsible custodian can be a museum researcher who has a higher education, has worked as a museum researcher for at least a year, and has completed an internship at the museum in the section of accounting and storage work for at least three months.
3.6. The responsible custodian, in accordance with the procedure established by law, bears personal responsibility for the accounting and safety of museum objects and museum collections accepted by him for safekeeping, carries out his functions in accordance with the norms and requirements of the Rules, internal museum instructions and job responsibilities approved by the director of the museum.
3.7. The transfer of museum objects and museum collections when changing the responsible custodian is carried out in the presence of a commission approved by order of the director of the museum, and is drawn up in an act attaching to it a list of accepted objects, verified with accounting documents, a list of objects not discovered during the reception
3.8. In extreme situations (unexpected dismissal, long-term illness, etc.), the collections assigned to the responsible custodian are temporarily transferred for safekeeping to another custodian, the head of the curator's department or the chief custodian on the basis of an order from the director of the museum indicating the procedure and timing of the transfer.
After the appointment of a new responsible curator, these collections are transferred to him in the presence of a commission on the basis of a new order from the director of the museum.
3.9. The responsible custodian is obliged:
Accept museum objects and museum collections for safekeeping according to acts of acceptance, in deadlines register them in inventory books, organize storage in accordance with the requirements of the Rules, draw up topographical inventories for all storage locations and the necessary scientific reference files, carry out scheduled and operational checks of availability;
Monitor the movement of museum objects with annual submission to the accounting department of information about issued and accepted museum objects, the condition of storage equipment and storage conditions, keep records of temperature and humidity conditions, take appropriate measures to stabilize it, monitor the systematic sanitary cleaning of storage facilities and working premises in accordance with museum rules;
Report immediately (in writing or orally) to the head of the storage department, the chief curator of all cases of detection of violations of storage conditions in storage facilities, exhibition and exhibition halls (opening of storage and exhibition equipment, damage to locks, seals or seals, etc., deviations from established standards temperature, humidity and other conditions), loss, damage or destruction of museum objects;
Immediately register all cases of violation of storage conditions, loss, damage or destruction of museum objects with photographic recording and a detailed statement of the reasons and circumstances of the identified facts;
Participate in the work of commissions to check the availability of museum objects and collections, restoration and preventive inspections, in acquisition work, and in the work of commissions checking the accounting and storage activities of the museum.
3.10. The responsible custodian has the right:
Require the chief curator, head of the department to create conditions to ensure accounting and storage of museum objects and museum collections entrusted to him in accordance with the Rules;
Be a member or participate in the work of the scientific and restoration councils, the museum’s expert stock-purchasing commission;
Provide conclusions on the historical, cultural, artistic and scientific significance of cultural property submitted for consideration by the expert stock-purchasing commission of the museum, the feasibility of their acquisition, procurement and insurance assessments, on the classification of museum objects to the main, auxiliary and raw materials funds, on the allocation of museum objects to exchange fund not subject to export, transportation, etc.;
Undertake internships and training to improve qualifications in specialized disciplines relevant to the position held.
The chief curator of collections holds a very important position in the museum, since he maintains all the museum collections in order. In particular, thanks to his work, pre-revolutionary uniforms, old paintings and photographs were preserved.
The Chief Curator's job requires organizational skills as he also prepares and organizes displays. In addition, the chief curator of collections makes decisions about what new exhibits the museum requires.
The chief curator of collections is a museum professional responsible for the safety of all museum collections. He checks the correct placement of funds and the conditions of their storage so that they do not suffer over time.
The work of the chief curator of the museum's collections has three general areas:
accounting and replenishment of funds;
storage of funds and responsibility for them;
preparation and demonstration of expositions.
The main custodian of funds registers all new and old in the database museum exhibits, indicating their affiliation and cost. Accounting can be very time-consuming, since large museums have thousands of preserved items (collection objects).
Replenishment of funds is also one of the tasks of the chief custodian of funds. He finds out what items should be added to the collections and tries to acquire them for the museum.
An important element of his work is verification of museum funds. He ensures that the storage conditions for funds meet the requirements. He also finds out which objects of the fund need restoration or repair, and which can be written off from the funds.
Typically, the chief custodian of the collections also serves as a curator, i.e. is engaged in the preparation of exhibitions. To do this, he looks for an interesting and topical topic and selects suitable exhibits for it. He also writes texts describing the exhibits.
The chief custodian of the funds may write science articles and participate in professional conferences. In small museums, the chief curator of collections may have other tasks, for example, conducting excursions.
The position of chief curator of museum collections is suitable for people interested in history and culture, who like museums and old things, who have good organizational skills and creative thinking.
The chief curator of collections usually works in his office, museum room, or vault. In museums under open air Can work in outdoor conditions.
Typically, the chief collections custodian has a varied job, as he handles both collections and displays. Sedentary work alternates with mobile work. On the other hand, keeping records and checking the conditions of holding funds in large collections can become very routine.
The chief custodian of the funds has a mental job, because there is a lot of research, writing, and decision-making involved. Responsibility for the organization and safety of valuable funds and a large mental load can create stress.
The main tool for the work of the chief custodian of funds is a computer. It also comes into contact with old objects and various materials. The profession of chief curator of collections is not suitable for people with allergies to dust, paper or materials from certain museum exhibits.
The Chief Fund Custodian typically works weekdays during daytime. Some exhibits and events may require weekend or evening work.
Chief custodian of funds:
knows history and culture;
knows how to assess the condition and ownership of objects;
knows how to preserve cultural values;
speaks foreign languages;
has a broad outlook and knows what is happening in society;
knows the laws of museum work;
knows how to use a computer and the museum database.
In addition, the chief curator of collections must have a thorough understanding of the features and scope of his museum. It is very important to adhere to professional ethical principles, since museum work is important to society and involves great responsibility.
The chief fund custodian must have good organizational skills. When servicing funds, systems thinking and the ability to analyze will come in handy.
The Chief Custodian of the Funds requires the following personal qualities:
accuracy and reliability;
independence, initiative and decision-making ability;
perseverance and high stress resistance;
Creative skills.
Of these, reliability and decision-making ability are the most important, since the main custodian of the funds is responsible for the state of valuable collections.
The chief custodian of funds requires a higher education to work. The specialty “museology” is not taught separately in Estonia. Generally, majors such as history or art history are suitable candidates for the job of chief curator of collections. Museum experience is also required.
A suitable institution can be found in the Rajaleidja Higher Education Institutions Database.
From items secondary school the main focus should be on the history of art and general history, literature, Estonian language and foreign languages. Some museums will benefit from science, mathematics and religious studies.
The chief custodian of funds must constantly improve his skills with new knowledge obtained from reading specialized literature or taking courses. Advanced training courses are organized by state museums, the Estonian Museum Association and higher education institutions.
Chief curators of funds work in all museums. Work can be found both in state museums and in museums owned by local governments and private individuals. Largest museums Estonia - Estonian National Museum, Estonian Art Museum and Estonian History Museum.
Most museums are located in Tallinn and Tartu. There are city museums in most Estonian cities. In addition, there are also small museums.
Career opportunities for a Chief Fund Custodian include: museum work. You can get a job in various museums. More experienced and highly educated specialists can find work in large museums.
The labor demand of Estonian museums is generally stable, since museums always need a chief curator of collections. The demand for workers may increase with the opening of new museums, but last years new museums were rarely opened.
The chief custodian of the funds usually receives a basic salary. In state museums, the chief curator of collections may receive bonuses for length of service or academic degree. Possible benefits depend on the museum. One of the benefits is access to other museums at a reduced price.
ECSD 2018. Revision dated April 9, 2018 (including those with changes that entered into force on July 1, 2018)
To search for approved professional standards of the Ministry of Labor of the Russian Federation, use directory of professional standards
Chief Curator of Museum Objects
Job responsibilities. Manages the work of departments providing accounting, storage, conservation and restoration of museum objects and museum collections, organizes systematic verification of the availability of museum objects assigned to the museum, formation in the prescribed manner of electronic databases containing information about museum objects assigned to the museum, conducting examination of cultural property on instructions from federal bodies executive power, judicial and law enforcement agencies. Organizes control over the admission of persons to storage facilities and compliance with established rules for the use of museum objects and museum collections. Organizes the processes of acquisition (regardless of the source and forms of receipt) of cultural property for the museum’s collection, formalizing their inclusion in the Museum Fund of the Russian Federation, registration in the State Catalog of the Museum Fund of the Russian Federation. Develops rules and instructions for accounting and storage of funds, proposals for modernizing the equipment of storage facilities and museum exhibitions, for introducing new technologies into the work of the museum that ensure the safety, storage, and control of the movement of museum objects and museum collections. Provides organization and control over scheduled and operational inspections of the availability of museum objects and museum collections and execution of relevant documentation based on their results, development of current and long-term plans accounting, storage and restoration work of the museum, coordination and control over their implementation. Organizes planning of the unit's activities, accounting and timely submission of necessary reports. Ensures the technically correct operation of equipment managed by the unit, promptly submits requests for repairs and replenishment of equipment and inventory. Carries out the selection and placement of department personnel, their appropriate use. Organizes training and work to improve the qualifications of workers, monitors their compliance with labor protection, fire safety, production and labor discipline, internal labor regulations.
Must know: laws and other regulatory legal acts of the Russian Federation on issues of conservation and development cultural heritage peoples of the Russian Federation, regulating the activities of museums in the Russian Federation, the procedure for organizing work on accounting, storage, study, publication, ensuring the safety of museum objects and museum collections, rules for describing museum objects, methods for checking the availability of museum objects and verifying the presence of museum objects with accounting documentation , the procedure for organizing the examination of cultural property and museum objects, the requirements for the procedure for issuing museum objects for temporary and permanent use, the procedure for registering transactions with museum objects, the procedure for maintaining the State Catalog of the Museum Fund of the Russian Federation, the requirements for temperature and humidity conditions, lighting and limit values of air fluctuations in storage facilities and exhibition premises, forms and methods of protecting museum objects from biological damage, modern methods management of organization and personnel, forms and methods of conducting research, exposition, exhibition, restoration activities of museums, achievements of domestic and foreign museums, rules for ensuring the safety of museum funds, fundamentals labor legislation, internal labor regulations, labor protection and fire safety rules.
Qualification requirements. Higher professional education (culture and art, humanitarian), work experience as a curator of museum objects of the 1st category for at least 3 years.
Vacancies for the position of Chief Curator of Museum Objects according to the all-Russian vacancy database