Letter of thanks to the storekeeper. Sample text of a thank you letter to an organization

• To whom can and should you write a thank you letter?
• How to write the text of a thank you letter.
• What is the use of a thank you letter.

Find a reason to write thank you letter It's almost always possible.

For example, a letter of gratitude for cooperation in the business community is considered a sign good manners, an element of respect for sponsors, partners, clients or investors.

It is also customary to monitor the achievements and excellent work of staff. A letter of gratitude addressed to an employee for a special contribution to the development of the industry, company, participation in an important project, completion of a special assignment, anniversary birthday or anniversary of work in the company would be appropriate here. There can be many options, and such attention is pleasant for any person - you show that you have not forgotten.

I know managers who personally write letters of gratitude to the parents of particularly distinguished specialists.

Thank you letter is after-sales service

Alexey Ivanov, director of the creative agency with marketing thinking "MasterUm", Moscow

Writing a thank you note to a customer is a great part of after-sales service. In this case, the thank you letter should be written – by hand. Such a gesture seems to say: the CEO is ready to find time for his clients. For example, dry cleaners can include such thank-you notes in the client’s clothes after washing.

To whom should I write a letter of gratitude and for what merits?

In a few words - for any action that a person has done in your favor. For absolutely any action. The more unexpected the thank you letter is, the better. There are no special restrictions here: it all depends on the specifics of the field of activity and your imagination.

Why are they so important

1. Writing a thank you note is the morally right thing to do: you are showing personal respect.
2. Competitive advantage.
3. Motivation of the client (employee, partner), his readiness for new cooperation and work with your company.

3 examples of letters that should be sent to a client to thank them for their purchase

How to write a thank you letter

Typically, a thank you letter is written in free form. But nevertheless, it remains business document, so you need to adhere to several rules.

Firstly, The thank you letter is written on company letterhead. The following sections of the letter should be provided:

1. The header of the letter - indicating the specific enterprise or person to whom gratitude will be expressed.
2. Addressing the person you are thanking.
3. The text of the letter reflects the essence of the appeal.
4. Information about the person who expresses his gratitude - full name, position, signature.

If you're handwriting a thank you note, choose a card that's subtle and simple. A reliable solution would be a white or cream-colored card with “Thank you” embossed on the front. Cards with messages on the back, overly decorated, cluttered and cutesy should be avoided.

Handwriting deserves special attention. If you are unsure about the clarity and quality of the handwriting, show a sample to the deputy. Try to practice a few times before writing. As a last resort, you can ask a person with calligraphic handwriting. But don't forget to sign the letter yourself.

If there is no recipient's mailing address, the only solution is to send an email. This option is also preferable if you communicated with a client or partner via email. The only drawback is that there is a high probability of ignoring such letters. After all, managers receive many letters every day. To stand out from the rest, you still shouldn’t compose an overly luxurious email or send an e-card using a third-party site. After all, such mail will be perceived as advertising, which is why it may be ignored. You should write a simple, short, and timely email.

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Second. Contact the addressee. Employees in companies are traditionally addressed as “Dear...”. Such an address will emphasize a respectful attitude towards the interlocutor. Refuse to address yourself as “Dear” or “Mr. (Madam)” - such addresses look insincere and awkward, going beyond the official style. If you have a close relationship with the recipient, the expression “Dear” can be left.

The address “Dear, dear (name, patronymic)” will be appropriate for personal address. If you are writing gratitude to the team, it is better to use the address “Dear colleagues!” And in the text of the letter itself, specify which team you are thanking.

When sending a letter of gratitude to a partner company, an address to the manager is provided, and gratitude to the organization and team itself is noted in the text itself.

3. Indicate the initiator of the gratitude. Write who thanks whom. You can express gratitude on behalf of the company, yourself or the head of a structural unit. For example:

• “Karavan LLC thanks”;
• “Management of the company “ABC” ...”;
• “On behalf of the Rassvet LLC team and on my own behalf, I thank...”

It is necessary to take into account that on behalf of the entire company they express gratitude for the provision of goods, services or opportunities. When expressing gratitude to a team or an employee of an organization, it is preferable to address it on behalf of the manager:

• “We are sincerely grateful...”;
• “We thank...”;
• “I express my gratitude to your team...”

An unconventional and solemn address can be: “I, as the head (director) of the Company, want to sincerely thank ....”

It is worth resorting to such wording in exceptional cases, when gratitude is expressed for a contribution that is significant for the entire company.

4. Indicate who you are thanking. You can send a letter of gratitude to the entire organization, its management, team or individual employee. Through personal gratitude, you will single out a person from the team for their professionalism, successes and achievements. Personalization in this situation involves addressing the addressee to:

• “On behalf of the entire Company, I want to thank you.”
• "Thank you."

If you are writing to partners and want to thank the entire team for services and opportunities, you should clarify to whom the gratitude is addressed:

• “We sincerely thank the team of your company”;
• “The ABC company thanks your company.”

When thanking the team, it will be useful to indicate the personalities (however, no more than five to seven people):

• “Dear colleagues! I, as a manager, am very grateful to the team of the scientific and editorial department of our company, namely...”

In the case of a large team, there is no need to list everyone by name; you can indicate the head of this team.

A practitioner tells

Alexey Dmitriev, Director of Corporate Development trading network Enter, Moscow

Every month, department heads select one or two employees who have demonstrated excellent results over the past period. This assessment subjective. In particular, an employee who, on his own initiative, took on the responsibilities of a colleague who went on vacation can count on recognition from his manager.

To ensure that managers remember the need to nominate employees, they are sent letters with a link to the appropriate section of the corporate portal.

The awards for selected employees are medals “Number One in October”, “Best Employee of September”, etc. The award ceremony is held in the conference room in a solemn atmosphere. For each medal received, employees are awarded points within the “Olympiad” rating. Among other things, we send letters of gratitude to the parents of the “medal winners.”

5. State what you are giving thanks for. Gratitude is expressed for something. However, you shouldn’t be completely grateful for everything.

WRONG: “Dear...! The company team thanks you for everything you have done for us.” Here we see a template and general phrase without specifics. But specifics in a thank you letter are necessary.

What should you be grateful for? This largely depends on the reason for expressing gratitude. If you send a letter to an employee, you can express gratitude for their professionalism in solving problems, vigilance and perseverance. You can thank your partners for providing opportunities, support, equipment, services, a platform, etc.

CORRECT: “Dear...! The company team thanks you for your special contribution to the development of our partnerships and the provision of insurance services in the voluntary health insurance system for our employees.”

6. Detail and specify your gratitude. Stop at a moment that worked especially well. It is due to this that the letter becomes individual. The more individual this part of the letter is, the better: the recipient will feel his value as a person and personality.

7. Praise the recipient, but without flattery. This part is the most difficult to write. Here you should take into account the general wording of praise in relation to the recipient or his company. Example: “Your experience in account management is second to none.”

8. Leave wishes for the recipient for the future. A letter of gratitude is a letter with a positive message. Look into the future and wish a few warm words to your partner. "We wish you new original ideas, inspiration and inexhaustible optimism."

9. Express your hope for further cooperation. An extremely important element in a thank you letter. You express your interest in further cooperation. If the prospect of further cooperation is not indicated, such a letter will have the effect of saying goodbye. “We look forward to further fruitful cooperation with you.”

10. Correct and review the text of the letter. The thank you letter, depending on the specific circumstances, can be relatively simple and short - usually about half an A4 sheet of paper. At long letter you need to check that there is no unnecessary verbosity - except for the word “Thank you”, you need to indicate each item only once. Make sure your style is consistent throughout. You can involve 1-2 people to correct grammatical and lexical errors.

11. When you are confident in your letter text, send it immediately. The faster the letter is sent, the more effective and memorable it will be.

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Rules for writing a thank you letter

1. The entire text of the letter must fit on one sheet of paper so that the letter can be placed on the wall in beautiful frame. That is why you should take a responsible approach to choosing a form, avoiding tasteless decisions.
2. Usually a letter of gratitude is drawn up from one manager to another. The letter indicates from which company the letter is sent, to which organization represented by the manager.
3. A few words should indicate what gratitude is being expressed for. In your expressions, try to choose kind and warm words whenever possible. It will be very useful to indicate positive business qualities management and staff of the organization receiving the letter.
4. At the end of the letter, express your sincere hope for future cooperation.
5. The letter must be signed by the manager himself, affixing the seal of the enterprise.
6. Before sending the letter, you should once again carefully check that the name of the organization or department, position of the addressee, etc. is correct.
7. When writing several thank you notes, try to avoid monotony.
8. If you cannot write such a letter yourself, you can use the services of professionals.

2 sample thank you letters

Dear Ivan Alexandrovich,

On behalf of the entire team, let me thank you for your trust and agreement to cooperate with our young company, which is taking its first steps in the market.

We owe much of our rapid development to your trust and support of your company.

We wish you and your organization success and prosperity!

Sincerely,

Andrey Alekseev

The Sputnik-Video LLC company sincerely thanks and expresses deep gratitude to Igor Nekrasov for the development, promotion and constant improvement of the website www...

His labor-intensive, responsible and painstaking work allowed us to expand our client base several times.

Competence, professionalism and prompt problem solving make cooperation effective and enjoyable. We wish Igor further success in his work!

Sincerely, General Director of Sputnik-Video LLC A.A. Kolesnikov

What a thank you letter definitely should not include

1. Familiarity should be completely absent.
2. Avoid mentioning mistakes that were made during your collaboration.
3. Showing numbers is not always appropriate.
4. Be sure to exclude spelling errors in the letter.

7 Qualities That Will Make Your Thank You Letter a Winner

• living language;
• personality;
• description of project details.
• caring for people and business interests;
• unique design - without the use of frames.
• exclusivity of the letter, abandoning templates;
• invitation to further cooperation.

Also, a letter of gratitude can be accompanied by a gift - in the form of a personal bonus or discount; business proposal; invitation - to social media, to attend an event or meeting.

New course at the “General Director School”

Any work must be rewarded - this is an axiom. Special merits of employees should be rewarded, thereby stimulating employees to even higher performance during their labor activity. Various types incentives are provided Labor Code RF. Thus, Article 191 of this legal act states that the employer’s gratitude to individual employees can be expressed in the form of the presentation of valuable gifts, bonuses or intangible benefits. To non-material incentives for employees good job refers to a letter of gratitude. The intricacies of its preparation will be discussed in this article.

As a rule, writing and delivering a letter of gratitude to a particularly distinguished employee is timed to coincide with some significant event. This could be the employee’s anniversary, a professional holiday, the so-called birthday of the organization itself, or the employee’s retirement. Psychologists rightly believe that expressing personal gratitude addressed to a specific person is a high motivating factor, so this encouragement tool should not be neglected.

A letter of gratitude to an employee for good work is written on behalf of the manager or the immediate head of the department, and before that it is written. Usually, such a letter is presented in a solemn atmosphere in front of the entire team.

Important! It is allowed not only to write a letter of gratitude to individual employee, but also letters of gratitude can be addressed to partner organizations as gratitude for fruitful cooperation.

How to write correctly

A letter of gratitude to an employee is written either on the company’s letterhead or on specialized paper purchased for such purposes. A similar blank for writing a letter of gratitude can be purchased at any stationery store, or, if the event to which the letter is delivered is of particular significance, forms made of thick paper with an individual design can be ordered at a printing shop.

The letter itself is written in a business style. This is the basic requirement. As for the design, it is allowed various options. For example, you can design a “letter header” where you indicate to whom and from whom it is being given. At the same time, the “header” in the form of a letter of gratitude does not need to be drawn up - one way or another, the data of the compiler, his position and personal signature, certified by the seal of the organization, are put down below. When writing, it is recommended to focus on the following:

• Use strictly official, business style writing;
• The employee is addressed by his first name and patronymic after the word “dear.” Familiar, colloquial word forms are unacceptable;
• The text must mention the reason for the award;
• The text itself is written based on the personality of the employee, his merits, positive qualities, significant for the organization. It is advisable to avoid standard, banal phrases that are the same and applicable to everyone;
• The end of the text usually consists of wishes for success and an expression of hope for the future. joint activities or partnership if the letter is addressed not to an individual employee, but to business partners.

Example text and sample

In order to clearly demonstrate what a thank you letter to an employee for good work should be, consider possible options writing:

Example No. 1

Dear Lev Alexandrovich!

On behalf of myself personally and the entire team of the Company, I would like to express gratitude to you for your long and fruitful work, and also especially note your merits and high labor performance, which largely contributed to the development of the entire production. Your innovative approach coupled with top-notch professional skills has paid off, resulting in significant increases in productivity. I would like to especially emphasize that your example inspires your colleagues, who have respected you from the very first day you joined the team. For my part, I would like to wish you every success and express my gratitude for your excellent work.

Sincerely, General Director of the “Company” Ruslanov I.V.

Example No. 2

Dear Liliya Alexandrovna!

I would like to thank you for your impeccable work in our organization. Over the years that you have worked in our team, your work performance, general discipline and level of output have improved, for which your personal merit is undoubtedly visible. Most of your colleagues speak of you as a sensitive, decent and sincere person, noting that they are proud to have worked with you. Joining the opinion of the employees, I personally would like to add that I appreciate everything that you do to advance our plans and objectives. I sincerely wish you health, prosperity and good spirits in for many years with hope for further fruitful cooperation.

Sincerely, General Director of the “Company” Ruslanov I.V.

Example No. 3

Dear Stanislav Eduardovich!

I express my sincere gratitude to you in connection with your activities in developing and promoting our new product. Thanks to your efforts, the company managed to reach new level and fill empty market niches. I also noted the fact that on the path to our common success you spent a lot of effort and invested a lot of time, including your personal time on weekends. In connection with the fifth anniversary of our organization, I would like to sincerely thank you, wish you every success and personal well-being, and also express the hope that our professional tandem with you will last for many years.

Sincerely, Director of the “Company” Popov I.A.

7 original and non-standard examples of thank-you letter texts for cooperation. Choose best option and edit for yourself, all texts can be downloaded in Word. What should be the ideal thank you letter? simple tips which will help you write best letter with gratitude for your cooperation.

A letter of gratitude is recognized by many experts as one of the varieties business letters. As a rule, this type letters are used in collective organizations related by profession or study. The closest definition to a letter of gratitude can be considered the well-known diploma, which is usually awarded in schools and sports clubs for achievements.

A letter of gratitude can be addressed to both a specific person and the organization as a whole, for example, for fruitful cooperation. In this article we offer several options for writing a thank you letter for cooperation. The texts of the letters are given below.

The procedure for writing such letters is discussed in the article: .

1. Text of a letter of gratitude for cooperation addressed to the employee.

Dear Zinaida Valerievna!

Surely you know that our young company cannot yet boast of significant work experience and a rich pedigree. But our company has something much more significant: employees like you!

Let me express to you warm words of recognition and gratitude for the fact that you have been honestly working for the benefit of our company almost from the very first day! Our team remembers how you and everyone else steadfastly overcame all difficulties initial stage the development of our common brainchild; how they helped less experienced colleagues with good advice and supported them with warm words at the right time.

Largely thanks to you, our company is now rapidly developing and opening up tempting horizons for all of us. Your intelligence, your experience, your kindness played an extremely important role for the common good!

We are sincerely interested in continuing cooperation, we wish you warmth, health and love!

2. An example of the text of a letter of gratitude for cooperation addressed to staff

Dear colleagues, employees of our wonderful Hypermarket LLC!

On behalf of the Board of Directors, we congratulate you on successfully achieving your business goal this year! Our common success is great!

Throughout the whole year, you have worked courageously and selflessly to complete the tasks assigned to you. And you did it! Thanks to your common efforts, your collective spirit, our company will enter the New Year one of the most prosperous in the city.

We appreciate you and sincerely wish you warmth, love, family comfort and high salaries!

Best regards, General Director.

3. Example of a letter of gratitude for cooperation addressed to partners

Dear partners!

I express my sincere gratitude to you for our fruitful cooperation! Our joint efforts led us to a natural business victory! I believe that in the future we will be able to maintain and continue our partnership.

I wish you health, personal prosperity, new mutually beneficial projects and conquering even more inaccessible heights in our difficult business.

4. An example of a letter of thanks for cooperation to a partner

Dear …!

We greatly appreciate our cooperation with your company over the past 5 years.

We are well aware that the success we have achieved in recent years is the result of painstaking collaboration, constant daily interaction with your specialists. Thanks to your openness, desire to understand and satisfy your partner’s needs, and focus on improving performance indicators, our relationship grows stronger every year, and we conquer new heights in capturing the attention of consumers.

We express our gratitude to you for your joint work and hope for further strengthening of existing relations and growth of indicators achieved during joint activities.

We wish your company prosperity and success!

Sincerely…

5. An example of a text of gratitude for cooperation to the partner’s team

Dear...!

On behalf of our company, we express our deep gratitude to the _________ team for the mutually beneficial cooperation and support provided during advertising events aimed at developing new customer channels. The dedication and integrity of _______ employees allowed us to achieve amazing results. Our company entered a new sales market thanks to the professional approach of the ________ organization team to conducting an advertising campaign for our product.

We sincerely hope that this interaction between our companies was not the last, and we look forward to strengthening and expanding partnerships in the future!

Sincerely…

6. Example of an official thank you letter for cooperation to a partner

Dear…!

LLC "___" represented by general director _______ expresses gratitude to the team and management of ___ LLC for successful long-term cooperation. Over the years of interaction, the relationship between our companies has strengthened, and thanks to common interests, the best results in our work have been achieved. We hope for further development our relationship and reaching a new level of cooperation with closer relationships.

Sincerely…

7. Text of the letter of gratitude to the supplier for cooperation

IP ___ expresses gratitude to LLC ___ for long-term cooperation and uninterrupted supply of products to our company’s warehouses. The professionalism of your specialists, attention and understanding of our needs have ensured the most positive history of the relationship between our companies.

We hope that partnerships will only grow stronger over the years, and no obstacles will stand in the way of strengthening the relationship between our companies.

Sincerely…

Video - how to write the best thank you letter

This type of letter belongs to the category of official letters. The name itself suggests that the content of the letter should express gratitude. At the enterprise, at the discretion of the manager, individual employees can receive letters of gratitude for good work, cooperation, active participation in cultural life and more. A thank you note can be sent to either a business partner or a client.

Probably many remember with what trepidation our grandparents treated the certificates issued at enterprises for labor and public merits. This was not just an official document issued by a representative of the organization, it was an expression of recognition and high appreciation of the worker’s merits.

Times are changing and today it is customary to express gratitude through certificates of gratitude(and, of course, a bonus), which has long been practiced in Western countries.

Our article will tell you how to write such a note correctly.

How to write the text of a thank you letter?

The business style of communication has its own characteristics. The main requirement is the absence of excessive emotionality. There are special service letter writing samples for all Thanksgiving occasions.

Why write thank you notes? First of all, to thank the person for his cooperation, to win him over and make it clear that his work and actions were important to the company.

And although the official sample of a thank you letter has not been established, there are some features of its writing. First of all, these are the requirements for the text itself and the form of address:

• The text of the note must be written on a standard form;
• if gratitude is written in a strict form, the address should begin with the word “Dear...”; if the note is from a friendly team, it can be started simply with the employee’s first name and patronymic;
• The paper can be written either by hand or typed on a computer. If the note is written using computer typing, it is better to choose italic from the font options - it looks less formal and is more evocative of a friendly “thank you”;
• tell in a note what exactly you are grateful to the person for;
• be sincere - it always has a positive effect.

Get advice from a lawyer in Moscow on issues of drafting official documents and more to avoid mistakes and inaccurate wording. Details at the link:

Sample thank you letter for good work to an employee

If your company has a diligent employee who does his work efficiently and on time, thank him with a thank-you note. Use the following text as an example:

“Dear Tatyana Mikhailovna, on behalf of our company and myself personally, I would like to express gratitude for your work, which you always perform efficiently and in established deadlines, as well as for her creative approach. Our team is proud to have such a responsible and creative employee.”
Date Signature (full name).

Sample letter of gratitude to the organization for the work done

A thank you note to an organization for the work done is written on behalf of the company, which expresses gratitude. In the text they write to whom and from whom this note is addressed, and in the content they must indicate for what merit they are thanked.

For example:

“The Phoenix company expresses its deep gratitude to the XX company for the services provided in the renovation of our office, as well as the replacement of electrical wiring. I would especially like to note high professionalism your electricians who completed their work quickly and efficiently.

Thank you for your services and we look forward to further cooperation.
Sincerely, Phoenix OJSC.

Text of a letter of gratitude for active participation in cultural life

To write a thank you note for participating in cultural life, you can use this sample:

“Dear Lyudmila Nikolaevna, administration kindergarten No. 19 “Chaika” sincerely thanks you for your active participation in holiday matinees in our institution, as well as for preparing children for city competitions. Thanks to your talent, this year our children took first place in the annual city competition children's creativity"Prolisok."

Thank you letter to employee– a business letter expressing gratitude to the employee for his work and other results in the development of the organization. Psychologists say that words such as his name and thank you are most pleasant for a person’s auditory perception. So why not do this if a person really deserves words of gratitude and praise. A thank you letter is one of the options for business letters and plays the role of an integral part of business etiquette. In this article we offer several examples of writing a thank you letter to an employee of an enterprise.

As a rule, a letter of gratitude is formatted in any form, thanks to which gratitude is expressed for certain achievements and merits.

Examples of thank you letter texts to employees

Let's consider standard samples letters of thanks.

#1. Sample letter of gratitude to an employee from the director

#2. Sample format of a thank you letter to an employee for participating in an event

#3. Text of a thank you letter to an employee from the team